Peer Review Support Assistant

The American Meteorological Society (AMS) is seeking a Peer Review Support Assistant (PRSA) to assist volunteer editors with handling manuscripts submitted to peer review, with the goal of prompt editorial decisions. The ideal candidate will thrive in a team-oriented position with administrative support and customer service components. This position reports directly to the Peer Review Support Manager. 

Responsibilities include but are not limited to:  

• Use of email and the manuscript management system to maintain clear communication with volunteer editors, volunteer reviewers, and authors throughout peer review, to foster an open and transparent environment:
  • Assisting Editors to ensure that reviews and revisions are submitted in a timely manner
  • Evaluating reviewer comments and metadata to uphold user anonymity
• Maintaining records of the peer review process:
  • Supporting volunteer editors who have a variety of working styles while keeping track of correspondence and timelines
  • Ensuring appropriate handling of confidential documents
• Other duties as necessary to contribute to the overall success of the peer review support team, the Publications Department, and the Society as a whole  

Skills and Qualifications:  

• Excellent communication and interpersonal skills are essential
• Outstanding customer service skills
• Strong organizational skills and meticulous attention to detail
• Experience handling multiple responsibilities and prioritizing tasks
• Experience in a professional office environment is strongly preferred
• Proficiency with basic business applications (Google Suite, Adobe) 
• Experience with Editorial Manager® or other peer review tracking systems a plus

We want to remind applicants that while the position description details both minimum requirements and desired skills and experience, you do not need to have all the desired skills and experience to be considered for this role. If you have the willingness to learn and enthusiasm for the work, as well as experience in a related field, you are encouraged to apply. We require a resume; a cover letter which briefly describes your qualifications, professional goals, and specific interest in this position is strongly recommended. Please apply through our ADP portal. 

This is a full-time position and salary will be commensurate with experience. We offer a comprehensive benefits package including health, dental, and vision coverage, 3 weeks of paid vacation, sick time, and holidays. AMS offers a superior retirement plan match and group life and disablity insurance after one year of employment. AMS is also a Public Service Loan Forgiveness (PSLF) qualified employer. This position is hybrid, with team members working in the office each Thursday. Team members have the option of working in the office additional days. 

What to expect

We understand the application and interview process is an investment for candidates; you are trusting us with your time, so we will do our best to make it as smooth as possible for you and work with your schedule. Initial interviews will take place over Zoom with second interviews in-person. 

It is the policy of the American Meteorological Society to provide equal opportunity to all employees and applicants for employment based solely upon the individual’s qualifications and ability to perform the work assigned, without regard to any personal identity, status, or condition. These include, but are not limited to the following: race, color, sex, age, religion, disability, veteran status, gender identity and expression, national origin, genetic information, sexual orientation, and natural and protective hairstyles.

All staff and society members are expected to embrace and promote an ethical and welcoming environment and to uphold the AMS Code of Conduct. 

About Us

Founded in 1919, the American Meteorological Society (AMS) is the nation’s premier scientific and professional organization promoting and disseminating information about the atmospheric, oceanic, and hydrologic sciences. Our more than 11,000 members include scientists, researchers, educators, broadcast meteorologists, students, weather enthusiasts, and other professionals in the fields of weather, water, and climate. AMS publishes eleven atmospheric and related oceanic and hydrologic journals, sponsors more than 12 conferences annually, and offers numerous programs and services. The AMS community shares knowledge, improves technology, promotes understanding, and disseminates the science to ensure that our planet—and the people on it—can thrive.

For more information about AMS, its programs, publications, and events, please visit https://www.ametsoc.org/ams/