The Company:

Leyton is a global consultancy firm dedicated to helping companies of all sizes improve their business performance. Founded in 1997, we have grown to over 1,400 employees in 11 countries, with US offices in Boston and San Francisco.

Currently in the US, our specific expertise is in the implementation and optimization of Research and Development (R&D) Tax Relief and Credits. Our business consultants, technical experts and tax specialists work with a wide range of companies, offering strategic advice on how R&D work can be structured and financed.

We offer real career opportunities in a fast-growing, friendly firm with a dynamic and ambitious team. Our compensation package is competitive and you will be rewarded on the basis of your personal performance, as well as on the basis of the company's overall achievements. For the right candidate, the extensive growth plans for the US offer the opportunity to progress quickly. 

Function of the role:

Reporting to the Senior Human Resources Manager, the Office Manager will oversee the general administrative and office functions as well as culture and engagement activities of the Boston office.  As the first point of contact for new-hires, vendors and visitors you will be required to represent Leyton professionally with a high attention to detail and provide great customer service.

Main Responsibilities will include:

• Prepares new-employee files including:
• Completes Forms I-9, verifies I-9 documentation and maintains I-9 files. 
• Conducts or acquires background checks and employee eligibility verifications.
• Maintains the integrity and confidentiality of human resource files and records.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Implements new hire orientation and employee recognition programs.
• Ordering of VoIP and mobile phones and contract maintenance
• Ordering, proofing of company business cards
• Booking flights, hotel, accommodation for staff and candidates
• Liaising with WeWork for office management an ensuring the office facilities are clean and functional
• Office move/upgrade coordination 
• Purchasing and procurement of stationery and snacks
• Updating and maintaining Company lists and Databases; i.e. Company contact sheet, conference numbers
• Receiving and processing company mail and packages
• Candidate travel and accommodation. Candidate expense processing 
• Insurance- Collation, administration, renewal
• Regulatory compliance. Multi-state compliance
• Implement processes to ensure the smooth running of office and operations
• Purchasing of marketing materials, printing, collection and distribution
• Logistics admin: Fedex, DHL
• Registration of employees for marketing events, membership
• Event planning
• Social committee member
• Arranging Company lunches, breakfasts, 
• Sourcing and Purchasing of presents for company birthdays, anniversaries, holidays and ad-hoc gifting.
• Assist where necessary in creating new employee profiles in Salesforce and deletion of former employees
• Setting up new employees with WEWORK and organizing/authorizing building passes
• Working with HR to process leavers swiftly and accurately, ensuring return of company property
• Assist where necessary in creating new employee profiles in Salesforce and deletion of former employees
• Setting up new employees with WEWORK and organizing/authorizing building passes

Desired experience and skills:

• 1 - 5 years of proven experience as an office manager, administrator or other clerical position.
• Excellent verbal and written communication skills. 
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to act with integrity, professionalism, and confidentiality.
• Adaptability and willingness to consistently learn new skills.
• Proficient with Microsoft Office Suite or related software.
• Proficiency with or the ability to quickly learn the organization’s HRIS and talent management systems.

Education and Experience:

• One+ years of administration experience.
• Human Resources Administration a plus
• SHRM-CP and/or PHR certification a plus.

Physical Requirements: 

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at times.  

Perks and Benefits

Leyton offers a comprehensive benefits package including health, vision, dental, healthcare FSA, HRA, 401K, pre-tax transit and parking plans, PTO, and observed holidays.  With a culture built on collaborative teamwork, respect and honesty, energy and can-do attitudes, dynamic innovation and excellence, Leyton fosters a supportive and empowering environment. 

Equal Employment Opportunity Policy

Leyton provides equal employment opportunities to all qualified employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.  Leyton complies with all applicable federal, state and local laws regarding recruitment and hiring.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.