Company Description

Have you imagined working in an environment driven by a passion and desire to not only outperform, but also outbehave the market? Since 2009, Flywire has been that company, creating solutions that break barriers, and teams that always look at the next disruptive way to move Flywire and its customers into the next phase of global payment solutions.

Job Description

We, at Flywire, believe people are our greatest asset. Working as part of the global People & Culture team, this individual will be on the front lines of creating an exceptional FlyMate experience by providing office and administrative support in a positive, proactive, and efficient manner. Our ideal candidate has high energy, flexibility, and a strong sense of drive and integrity to provide excellent service and support each day. This position will report to the Director, Executive Office and Administration (Boston).

Key responsibilities:

• Executive Calendar Management - manage two Executive Team members remotely and Assist Talent Acquisition with Executive Recruiting

• Provide daily support to our FlyMates based regionally

• Be the face of Flywire when guests enter our space, greeting and assisting them as needed

• Manage office administration, making sure our office is running smoothly and that FlyMates have the essentials for a productive working environment including coffee, snacks, office supplies, business cards etc.

• Maintain safe and clean office common areas that make FlyMates proud to work in such as a great office; this includes tidying the kitchen and conference room areas, running the dishwasher, handling shipping and deliveries, receiving calls and voicemails for the main phone line etc.

• Manage relationships with vendors and building management to ensure that office equipment and facilities are serviced and working

• Coordinate events such as office lunches, team events, and holiday parties and Executive Offsites to enhance Flywire’s culture

• Build, enhance and spread Flywire’s culture through the entire organization

• Work to amaze every FlyMate and make Flywire a company that people absolutely love

Qualifications

FlyMate minimum qualificatinos:

• BA/BS degree

• 4+ office experience working at a global company and rapid growth startup environment (preferred)

• Outstanding interpersonal skills (written and verbal)

• The ability to multitask and apply strong attention to detail to everything you do

• Flexibility and the willingness to help the team as needed

• High emotional intelligence

• Strong proactive initiative and resourcefulness

• A startup mentality, as well as an ability and interest in wearing multiple hats

• International experience/exposure; studied, lived or worked abroad is a plus

• Extensive Calendar Management and Global Travel coordination experience

Additional Information

With over 30 nationalities across 9 different offices, and diversity and inclusion at the core of our people agenda, we believe our FlyMates are our greatest asset, and we’re excited to watch our unique culture evolve with each new hire.