Provides administrative and reporting support for healthcare facility operations. Maintains work order, maintenance, service order, leak, equipment, and recovery plan trackers; compiles status reports and meeting materials; follows up on missing information; tracks deadlines, approvals, purchase orders, and closeout documentation; organizes files and action items; and flags overdue or conflicting information for operations leadership.
Job Summary & Responsibilities
VGS is looking to add an Operations Administrative Assistant to support the company's growth.
The Operations Administrative Assistant provides administrative and reporting support to the Senior Operations Manager for healthcare facility operations. This position helps keep work order trackers, recovery plans, service order records, and routine reports organized and current so that site leadership can focus on execution and resolving issues.
ESSENTIAL DUTIES AND RESPONSIBLITIES:
- Update and organize preventive maintenance, corrective maintenance, service order, leak, kitchen equipment, and recovery plan trackers using information provided by the responsible teams.
- Compile daily and weekly status updates, identify missing information, and follow up with designated staff for updates.
- Assist with preparing morning reports, weekly O&M meeting materials, monthly progress reports, and leadership briefings.
- Track due dates, outstanding actions, and items awaiting scheduling, purchase orders, approvals, or closeout documentation.
- Maintain orderly electronic files, meeting notes, and action item lists.
- Flag conflicting data, overdue items, and gaps in documentation for the Senior Operations Manager’s review.
- Provide additional administrative support during periods of high workload or staff absences.
- Other duties as assigned.
REQUIRED QUALIFICATIONS:
- Strong organizational skills and attention to detail.
- Proficiency with Microsoft Excel, Outlook, Word, and shared electronic files.
- Ability to manage changing priorities and handle confidential business information.
- Clear written communication and the ability to follow up professionally with multiple teams.
- Experience with work order tracking, facilities operations, government contracts, or healthcare facilities is preferred but not required.
PHYSICAL REQUIREMENTS: Physical requirements may include, but are not limited to, lifting, ascending, and descending stairs, climbing, extended sitting or standing, to various degrees. This job will primarily be in an Office Setting.
VGS is an employer who hires in accordance with applicable state and federal law. All qualified applicants will receive consideration for employment in compliance with those laws.
Similar Jobs
.png)
Healthtech • Pharmaceutical • Telehealth
Provides empathetic, accurate support to patients through email, phone, live chat, and internal platforms. Assists with onboarding, account management, orders, shipments, billing, treatment-plan navigation, and troubleshooting. Documents interactions, follows patient safety and confidentiality procedures, escalates clinical or technical issues, manages high-volume queues, and identifies recurring problems for process improvement. This is a six-month contract requiring assigned evening, weekend, and holiday shifts.
Top Skills:
Ai Knowledge BasesMobile ApplicationsZendesk
Artificial Intelligence • Computer Vision • Greentech • Machine Learning • Robotics • Industrial • Automation
Lead AMP's multidisciplinary engineering organization to define and execute technology vision and roadmap. Responsible for scaling teams across hardware, software, AI, and infrastructure; driving product development, quality systems, and reliable deployments; partnering with execs and cross-functional teams on budgets, prioritization, and metrics; recruiting and mentoring leaders; and balancing short-term delivery with long-term investments to create business value.
Top Skills:
AICloud InfrastructureDevOpsEmbedded SystemsIndustrial AutomationMachine LearningPlatform EngineeringRoboticsScada SystemsSystems Integration
Fintech • Financial Services
Lead the architecture and technical direction of Forward Financing’s core fintech platform. Design scalable distributed backend systems, guide cross-team initiatives, establish engineering best practices, resolve incidents, and mentor engineers. The role owns the technical roadmap and architectural vision while partnering across teams to improve reliability, observability, code quality, and delivery. Ruby on Rails expertise is required, along with strong communication, influence, agile development experience, and a broad backend or full-stack perspective.
Top Skills:
Ruby On Rails
What you need to know about the Boston Tech Scene
Boston is a powerhouse for technology innovation thanks to world-class research universities like MIT and Harvard and a robust pipeline of venture capital investment. Host to the first telephone call and one of the first general-purpose computers ever put into use, Boston is now a hub for biotechnology, robotics and artificial intelligence — though it’s also home to several B2B software giants. So it’s no surprise that the city consistently ranks among the greatest startup ecosystems in the world.
Key Facts About Boston Tech
- Number of Tech Workers: 269,000; 9.4% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Thermo Fisher Scientific, Toast, Klaviyo, HubSpot, DraftKings
- Key Industries: Artificial intelligence, biotechnology, robotics, software, aerospace
- Funding Landscape: $15.7 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Summit Partners, Volition Capital, Bain Capital Ventures, MassVentures, Highland Capital Partners
- Research Centers and Universities: MIT, Harvard University, Boston College, Tufts University, Boston University, Northeastern University, Smithsonian Astrophysical Observatory, National Bureau of Economic Research, Broad Institute, Lowell Center for Space Science & Technology, National Emerging Infectious Diseases Laboratories
