Legal Support Specialist

Join our Intellectual Property Team as a Legal Support Specialist located in our Boston office. 

We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. With a client-focused mindset and an initiative-taking approach, you will play a critical role in driving success, anticipating needs, and providing strategic solutions. If you are someone who demonstrates initiative, adaptability, and innovation, we invite you to join our team.

This role will be based in our Boston office, in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building.

Position Summary

The Legal Support Specialist provides high-level legal support to a team of attorneys in our Intellectual Property practice group.  Provides a wide range of complex technical, document processing and administrative services in the assigned practice group/department(s).  

Demonstrates professionalism, technical savvy and ability to handle multiple priorities and work in an organized, efficient manner at any given time.  The successful candidate will effectively manage all aspects of the professional responsibilities of the assigned attorneys. This role also requires extensive coordination with clients. Flexibility to work overtime as needed.

Key Responsibilities

• Coordinates creation of legal documents as well as the editing, proofreading and processing of legal documents upon request of assigned attorneys, including correspondence, memoranda, closing documents, pleadings, or other practice specific documents  

• Maintains legal files (both paper & electronic), organizes and files documents in designated order

• Updates case information, scans and organizes legal files

• Manages document deliveries and tracks final executed documentation  

• Receives and evaluates telephone calls for supported attorneys, fielding calls and conveying messages as necessary.  Communicates with clients, opposing counsel, courts, and liaisons

• Collaborates and works with Administrative Support Coordinators, Paralegals and other legal support team members where applicable

• Attends team strategy meetings

• Understands firm available resources and leverage most effective resource for desired results

• Assists with overflow work and other special projects as assigned

Qualifications

Skills & Competencies

• Skilled in handling administrative tasks such as attorney time entry, travel arrangements and processing invoices and expenses

• High attention to detail, outstanding organizational skills and the ability to manage time effectively

• Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation

• Ability to collaborate well in a team

• Recognize confidential, sensitive, and proprietary information and maintain such information as confidential

• Position also required the ability to work under pressure to meet strict deadlines

Education & Prior Experience

• Bachelor’s Degree or equivalent experience is preferred

• 5 years of experience within a law firm or other professional organization

Technology

• Computer proficiency in Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook – strong Word and PowerPoint skills a must.

• Exceptional computer skills with the ability to learn new software applications quickly.