Legal Documentation Specialist I

About the Role:

Responsible for supporting legal operations and contract management processes. Key duties include managing the Legal Operations inbox, sending contracts for signature, handling requests in the contract management system, and providing first-level end-user technical support for key department systems. This role will provide direct support to the legal operations leader, assist attorneys and internal business stakeholders with contract-related inquiries, delivers introductory end-user training, and supports the legal technology, processes, and tools—including procedures across the department—to ensure timely execution and compliance. 

What You Will Do:

• Monitor and manage the Legal Operations inbox, routing requests appropriately.
• Manage requests in the contract management system, ensuring accurate tracking and status updates.
• Prepare and send contracts for signature through approved electronic signature platforms.
• Provide first-level end-user technical support for key department systems and deliver introductory end-user training.
• Support legal technology, processes, and tools, including maintaining and communicating procedures across the department.
• Creates and collaborates with department on presentations, focus meetings, and related requests.
• Works with Accounts Payable to verify accuracy of vendor data in payable databases.
• Assist internal business stakeholders with contract-related inquiries and provide guidance on submission requirements.
• Develop and maintain relationships with internal teams and business partners.
• Other duties as assigned.

What You Will Need:

• High school diploma or equivalent.
• 2 years related experience.
• Contract management and electronic billing experience a plus.
• Ability to analyze contracts and related documents for content issues and revise as needed to accommodate special circumstances. Familiarity with contract drafting/legal terminology.
• Proficiency in using contract management systems for tracking, updating, and managing requests.
• Ability to provide basic technical support and conduct introductory training for department systems.
• Must be detail oriented and analytical.
• Must be able to multi-task, independently manage workflow and solve problems within company guidelines.
• Excellent verbal and written communication skills as well as the ability to deal effectively with people at all levels, both within and outside of the company.
• Ability to work well under pressure to meet deadlines.
• Proficiency with Microsoft Office.

The responsibilities listed above are not all inclusive and may be changed at any time.

Salary range: $21 hourly – $33.50 hourly

 
The salary range reflects the minimum and maximum target for a new hire in this role. Individual pay within the range will be determined by multiple factors which can include but are not limited to a candidate’s experience, qualifications, skills, and location. Your recruiter can share more about the specific salary for your location during the hiring process. Ranges may be modified in the future.
This role is also eligible for an annual performance-based incentive opportunity.  Pathward offers a comprehensive benefits package for eligible employees, including health insurance, 401(k) retirement benefits, life insurance, disability benefits, paid time off, and more.

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