IP Prosecution Manager

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.

Join our Intellectual Property (IP) Team as an IP Prosecution Manager located in our Boston office.

We are seeking a highly knowledgeable, organized, and personable Intellectual Property (IP) Prosecution Manager to oversee all aspects of our IP department in Boston including leading a talented team of IP professionals. The ideal candidate will have extensive experience in IP prosecution law, including and a deep understanding of both domestic and international regulations.  This role requires strong leadership, team building, and relationship-building skills for fostering a collaborative work environment. 

This role will be based in our Boston office, on a hybrid basis (minimum 3-days in office).  Regular in-office presence is required to oversee day-to-day operations, as well as to lead team meetings, trainings, and foster relationship building.  This role reports to the IP Prosecution Department Chairs and local Business Director. 

Position Summary

The IP Prosecution Manager plans, organizes, and oversees the practices and policies, workflow, training, and compliance for the patent prosecution department in the Boston office.  The IP Prosecution Manager will demonstrate a high degree of technical knowledge in domestic and foreign prosecution matters and have prior experience leading and managing a team of patent professionals to a high level of performance excellence.

Key Responsibilities

• Oversees and manages all domestic and foreign patent filing processes, ensuring compliance with best practices and legal requirements.

• Collaborates with department chairs, attorneys, paralegals, and business staff to improve IP prosecution processes, workflows, and training programs.

• Monitors deadlines, progress, and quality of work generated by the IP team, ensuring timely and accurate filings.

• Manages Information Disclosure Statement (IDS) docket deadlines and oversee the preparation and submission of IDSs and related documents.

• Serves as the primary liaison with internal and external patent/trademark docketing systems, including Anaqua.

• Maintains and update the USPTO patent center database, preparing responses and ensuring accurate records.

• Leads and mentors a team of paralegals and business staff, providing regular feedback, training, and professional development opportunities.

• Fosters a collaborative and supportive team environment through open communication, relationship-building, and recognition of team contributions.

• Participates in the recruitment and selection process for new paralegal and business staff hires.

• Conducts annual performance evaluations and manage time sheets, requests for time off, and coverage coordination for the IP team.

• Assists with U.S. and PCT filings as needed and perform additional duties as assigned.

Qualifications

Skills & Competencies

• Expertise in domestic and foreign patent prosecution laws, regulations, and U.S. Patent and Trademark office (USPTO) procedures, rules, and requirements. 

• Displays a high level of initiative, effort, and commitment towards driving results for department and team.

• Ability to identify, analyze, and resolve issues while exhibiting good reason and judgement.

• Excellent interpersonal and communication skills (oral and written), professional demeanor, and team building skills.

• Maintains high standards by exhibiting strong organizational and attention to detail skills.

• Works effectively in a team environment and displays respect for department members and fellow employees; promotes a cooperative and collaborative work environment.

• Recognize confidential, sensitive, and proprietary information and maintain such information as confidential.

Education & Prior Experience

• Bachelor’s degree required; advanced degree preferred in a relevant technical field.

• Minimum of 8-10 years of experience in patent prosecution as a paralegal, technology specialist or comparable position in a law firm or in-house legal department.

• Minimum of 3 years in a managerial or supervisory role. 

• Flexibility and ability to work in-office at least 3 days per week.

Technology

• High level of computer proficiency in Windows-based software and Microsoft Office Suite applications, Adobe Acrobat, time and billing applications, U.S. Patent Office Electronic Filing System, and other internet research tools.

• Experience with Anaqua or other IP docketing systems.

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.