IDS Specialist

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package along with the opportunity to work within an innovative and collaborative environment.

Join our Intellectual Property Prosecution Team as an IDS Specialist located in our Boston office.

We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. With a client-focused mindset and an initiative-taking approach, you will play a critical role in driving success, anticipating needs, and providing strategic solutions. If you are someone who demonstrate initiatives, adaptability, and innovation, we invite you to join our team.

This role will be based in our Boston office, on a hybrid basis. Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building. This role reports to the IP Prosecution Manager.

Position Summary

We are seeking a motivated and detail-oriented individual to join our Intellectual Property Prosecution team in Boston as an IDS Specialist. In this role, you will support attorneys and legal team members by preparing and filing important patent-related documents with the U.S. Patent and Trademark Office, tracking deadlines, and maintaining accurate records in our database.

You will work closely with attorneys, patent professionals, and support staff while playing a key role in keeping patent files organized and compliant. This position is well suited for a recent graduate or early-career professional who is eager to learn and grow within a specialized area of intellectual property law. Candidates with strong organizational skills and attention to detail are encouraged to apply. Compensation is commensurate with experience and qualifications.

Key Responsibilities

• Prepares, reviews, and files Information Disclosure Statements (IDS) with the U.S. Patent and Trademark Office (USPTO).

• Reviews U.S. and foreign Office Actions and patent family materials for cited references and disclosure requirements.

• Coordinates attorney review of IDS filings and track related deadlines.

• Audits patent files for IDS compliance during intake and prior to issue fee payment.

• Maintains and updates IDS citation records and related data in the Anaqua database, including historical backfill projects.

• Communicates with attorneys, clients, docketing staff, and foreign associates regarding U.S. and foreign disclosure obligations.

• Assists with additional patent support projects, including PTA calculations, chain‑of‑title research, diligence, assignments, and name‑change matters.

• Reviews daily attorney dockets, flags critical deadlines, and supports process improvement and documentation efforts.

• Stays current on U.S. and foreign patent office rules and procedures related to disclosure and prosecution.

• Meets billable hour requirements and follows best practices for time entry.

Qualifications

Skills & Competencies

• Strong attention to detail and organizational skills.

• Ability to manage multiple deadlines and prioritize work in a fast‑paced environment.

• Excellent written and verbal communication skills.

• Strong interpersonal skills with a client-service and team-oriented mindset.

• Ability to work independently while collaborating effectively with attorneys and staff.

• Flexibility to work overtime when necessary.

• Must be eligible to work in the U.S. without sponsorship.

Education & Prior Experience

• Bachelor’s Degree required.

• Prior experience in a law firm or professional setting involving patent prosecution, IDS practice, or related legal support is preferred, but not required.

• Familiarity with USPTO rules and procedures related to the filing of IDS documents is a plus; training will be provided.

Technology

• Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel, and PowerPoint, and comfortable learning new applications and software.

• Experience with Anaqua is highly preferred.

• Demonstrates a basic understanding of artificial intelligence (AI), including core capabilities, limitations, and importance of data privacy, accuracy, verification, and ethical considerations within a professional services environment

• Familiarity with or willingness to learn AI platforms (e.g., Microsoft Copilot, ChatGPT, or similar tools) and incorporate them responsibly into day-to-day workflows to enhance daily work tasks as appropriate and/or directed

• Proactive approach to learning and adapting to emerging AI and related technologies and contributes to a culture of innovation

The expected pay range for this position is:

$33.33 to $41.02 per hour

Actual pay will be adjusted based on experience, location, and other job-related factors permitted by law.  Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program.  Additional voluntary programs include:  voluntary accident insurance, voluntary life, voluntary disability, voluntary critical illness and cancer insurance and pet insurance.  Commuter and Transit programs may also be available in certain markets.

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.