Supports HR operations across the associate lifecycle, including HRIS data maintenance, personnel records, audits, reporting, payroll validation, recruitment workflows, onboarding, benefits and leave administration, compliance, and I-9 verification. Provides responsive service to applicants and employees while handling confidential information and ensuring accurate, compliant HR processes. This is a full-time onsite role requiring UKG, ATS, Microsoft Office, and advanced Excel skills.
Inspiring Success, Creating Community
Why Join Northbridge:
We care about our team and offer lots of benefits for your growth and happiness.
Competitive Compensation: Get paid well for your skills and hard work. The pay range listed for this position represents the hourly wage the organization reasonably and in good faith expects to pay at this time. Final compensation will reflect your expertise, experience, and dedication.
Flexible Scheduling: Have a flexible schedule that fits your life.
Time Off: Take breaks with paid holidays, vacation, and personal days.
Health and Wellness: Stay healthy with good insurance for you and your family.
Financial Security: Plan for the future with a 401(k) and company match.
Invested in You: ongoing training and growth opportunities.
Human Resources Administrator
Northbridge Companies is seeking a detail-oriented and service-driven Human Resources Administrator to support our Human Resources team and the associates we serve.
The Human Resources Administrator provides operational, administrative, and systems support that strengthens the full associate lifecycle, from recruitment and onboarding through engagement and retention. This role ensures the accuracy, integrity, and timeliness of HR data and processes while helping maintain efficient, compliant, and people-centered HR operations.
Serving as a trusted resource, this position supports HR systems and workflows, maintains confidential records, assists with benefits and leave administration, and helps ensure compliance with federal, state, and company requirements. By strengthening HR operations and delivering responsive, high-quality service, the Human Resources Administrator plays an important role in enhancing the associate experience while upholding Northbridge’s values of Respect, Compassion, and Integrity.
The Human Resources Administrator provides operational, administrative, and systems support that strengthens the full associate lifecycle, from recruitment and onboarding through engagement and retention. This role ensures the accuracy, integrity, and timeliness of HR data and processes while helping maintain efficient, compliant, and people-centered HR operations.
Serving as a trusted resource, this position supports HR systems and workflows, maintains confidential records, assists with benefits and leave administration, and helps ensure compliance with federal, state, and company requirements. By strengthening HR operations and delivering responsive, high-quality service, the Human Resources Administrator plays an important role in enhancing the associate experience while upholding Northbridge’s values of Respect, Compassion, and Integrity.
Essential Duties & Responsibilities:
HR Operations
• Maintain accurate associate records within the HRIS, ensuring timely processing of hires, transfers, promotions, compensation changes, and terminations
• Support HR system audits to promote data integrity, compliance, and reporting accuracy
• Assist with workforce reporting, metrics, and analytics to support informed decision-making
• Manage electronic personnel files in alignment with company policy and regulatory standards
• Support timekeeping and payroll administration through data validation and follow-up
• Maintain accurate associate records within the HRIS, ensuring timely processing of hires, transfers, promotions, compensation changes, and terminations
• Support HR system audits to promote data integrity, compliance, and reporting accuracy
• Assist with workforce reporting, metrics, and analytics to support informed decision-making
• Manage electronic personnel files in alignment with company policy and regulatory standards
• Support timekeeping and payroll administration through data validation and follow-up
Recruitment & Onboarding
• Support Applicant Tracking System (ATS) workflows to ensure a smooth and professional candidate experience
• Coordinate pre-employment processes including background checks, reference checks, and onboarding documentation
• Facilitate onboarding logistics and ensure completion of required employment documentation
• Serve as a welcoming and responsive point of contact for applicants and new hires
• Support Applicant Tracking System (ATS) workflows to ensure a smooth and professional candidate experience
• Coordinate pre-employment processes including background checks, reference checks, and onboarding documentation
• Facilitate onboarding logistics and ensure completion of required employment documentation
• Serve as a welcoming and responsive point of contact for applicants and new hires
Benefits & Leave Administration Support
• Assist associates with benefits enrollment, qualifying life events, and general inquiries
• Support annual open enrollment processes
• Support leave of absence management and communication with third-party administrators
• Help ensure compliance with federal and state leave regulations
• Assist associates with benefits enrollment, qualifying life events, and general inquiries
• Support annual open enrollment processes
• Support leave of absence management and communication with third-party administrators
• Help ensure compliance with federal and state leave regulations
Compliance
• Support audit preparation and regulatory reporting
• Ensure I-9 compliance and employment verification documentation
Qualifications
• Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field preferred
• 3–5 years of HR administrative or HR operations experience preferred
• Experience with HRIS (UKG) and Applicant Tracking Systems required
• Knowledge of benefits administration and leave processes preferred
• Strong attention to detail with the ability to manage confidential information
• Excellent communication, organization, and customer service skills
• Advanced proficiency in Microsoft Office Suite, particularly Excel (including pivot tables, formulas, and data analysis), Word (document formatting and policy development); ability to create reports, and produce professional-level documentation and presentations.
• Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field preferred
• 3–5 years of HR administrative or HR operations experience preferred
• Experience with HRIS (UKG) and Applicant Tracking Systems required
• Knowledge of benefits administration and leave processes preferred
• Strong attention to detail with the ability to manage confidential information
• Excellent communication, organization, and customer service skills
• Advanced proficiency in Microsoft Office Suite, particularly Excel (including pivot tables, formulas, and data analysis), Word (document formatting and policy development); ability to create reports, and produce professional-level documentation and presentations.
Full-time, onsite position.
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Criminal Background Screening is required.
*All candidates will be required to show valid proof of full vaccination for COVID-19 before commencing work or commit to obtaining full vaccination within 30 days of commencing work, unless they receive an approved exemption.
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Northbridge Companies Burlington, Massachusetts, USA Office
Burlington, MA, United States
Northbridge Companies Needham, Massachusetts, USA Office
880 Greendale Avenue, Needham, United States, 02492
Northbridge Companies Wayland, Massachusetts, USA Office
134 Boston Post Road, Wayland, United States, 01778
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