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Senior Payroll & Benefits Specialist

| Greater Boston Area
If you or a loved one has ever experienced a major medical event, you know how overwhelming it is to process the flood of information that follows—whether it’s hastily delivered guidance from your doctor, or a pile of paperwork on managing your recovery. And once you get home, it can feel impossible to know where to start, or how to stay on track to reach your health goals.
At Wellframe, we’re helping healthcare organizations fill this gap, so people can get the holistic resources and support they need to feel their best, outside traditional care delivery settings. Through our patented platform, Wellframe translates evidence-based, peer-reviewed guidelines and literature into an interactive daily checklist delivered to patients through the Wellframe mobile app. As patients engage with the Wellframe app, their data is shared in real time with their care team through the care team dashboard, which utilizes advanced algorithms to generate early intervention alerts. With secure two-way messaging, Wellframe facilitates long-term, trusted relationships between patients and care teams.
Wellframe is seeking a candidate for a Senior Payroll & Benefits Specialist position. This is an exciting new role at a rapidly growing technology company based in Boston’s Seaport neighborhood. This individual will be part of Wellframe’s People & Culture team, and will report to the Senior Manager, People Operations.

Responsibilities Include:

  • Process bi-weekly payroll using Namely, ensuring payrolls are processed on-time, complete, and free from errors
  • Ensure commissions, bonuses, and other types of variable compensation are calculated and paid appropriately 
  • Communicate weekly time entry reminders and track
  • Ensure timely and accurate time entry and time entry approval for all applicable employees
  • Train new hires on the time entry system and policies
  • Manage workflows via the Namely benefits integration to ensure deductions and transactions are processed in a timely and accurate manner
  • Input and reconcile pay for new hires and current employee salary changes
  • Remit 401(k) and HSA contributions and ensure they are deposited in accordance with company and Federal Guidelines
  • Assist in compliance with federal and state filings throughout the year
  • Assist in benefit and 401(k) plan testing
  • Complete employment verification requests
  • Complete and sign off on new hire forms
  • Process manual checks as needed 
  • Set up tax and unemployment accounts for remittance in new states
  • Create and run monthly reports for the finance department
  • Assist the Senior Manager, People Operations in the benefit change and enrollment process
  • Provide input and guidance during annual open enrollment regarding fringe benefit and employee benefit proposals
  • Annually work with vendors to reconcile and distribute W-2s 
  • Assist with and complete special projects as needed

Qualifications:

  • Bachelor’s Degree or Equivalent 
  • 5 years of experience processing multi-state and multi-cycle payrolls
  • Able to maintain confidentiality around employee relations, benefit and payroll record and private company information
  • Up to date and current on payroll best practices
  • Robust understanding of taxes relating to employee and fringe benefits 
  • Advanced knowledge of federal, state, and local regulations for multi-state employers
  • Knowledge of Fair Labor Standards Act and requirements for record keeping 
  • Advanced proficiency in Microsoft Excel including pivot tables, and v-look ups
  • Experience with Namely a plus
  • Exceptional communication and customer service skills
  • Attention to detail, excellent organization skills, with ability to multi-task
  • Takes initiative, self-motivated, and self-directed 
  • Able to deal with interruptions, manage multiple priorities and respond to changing needs and requests 
  • Must be able to operate in a fast-paced environment

Wellframe, Inc. is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status or any other characteristic protected by local, state, or federal laws, rules, or regulations.

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Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • PythonLanguages
    • RubyLanguages
    • ScalaLanguages
    • ReactLibraries
    • SparkFrameworks
    • CassandraDatabases
    • PostgreSQLDatabases
    • InVisionDesign
    • SketchDesign
    • JIRAManagement
    • TrelloManagement
    • SalesforceCRM

Location

Located in the Seaport, we are a short walk from South Station and surrounded by great lunch spots and coffee shops.

An Insider's view of Wellframe

What are some social events your company does?

Wellframe’s social events go beyond the regular happy hours (which we also do). Earlier this week, my team went bowling; with the Women of Wellframe group, we watched Ocean’s 8 together and have a potluck picnic coming up; and later this summer, we’ll all indulge in a beach day. It’s all made me feel a part of the company even as a new member.

Fabiola

Client Operations Associate

What's the biggest problem your team is solving?

Wellframe's engineering team is passionate about blending data, cutting edge technologies and security to build products that have a direct positive impact on patients' quality of life. To that end, we are currently designing the next generation of our architecture while expanding our infrastructure.

Mohammad

VP, Engineering

What is your vision for the company?

We see an opportunity over the coming years to work with more and more organizations that allow us to impact more patients more profoundly, and so we are investing a lot to not only grow commercially and bring on more clients and new partnerships, but to take on more ownership over helping our partners engage more with their patients or members.

Jake

President & CEO, Co-Founder

What makes someone successful on your team?

Tenacity: We go the extra mile to make our partners successful and inspire each other with our thirst for excellence.
Collaboration: We work constructively across disciplines to solve hard problems together.
Humility: We are never finished learning and growing, and we value the perspective and experiences of those around us.

Evan

Director of Talent

What are Wellframe Perks + Benefits

Wellframe Benefits Overview

Wellframe recognizes that an employee benefits program is necessary for the health and well-being of our employees and their families. We are pleased to offer our employees one of the most competitive and comprehensive benefits packages in the industry.

Culture
Volunteer in local community
Wellframe participates in quarterly volunteer activities. In the past we've volunteered at More than Words, Community Servings, Boston Healthcare for the Homeless and West End Boys and Girls Club.
Friends outside of work
Eat lunch together
Daily stand up
Team owned deliverables
Team based strategic planning
Group brainstorming sessions
Open office floor plan
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Wellness Programs
Onsite Gym
Retirement & Stock Options Benefits
401(K)
Company Equity
Performance Bonus
Child Care & Parental Leave Benefits
Flexible Work Schedule
Vacation & Time Off Benefits
Generous PTO
Paid Holidays
Perks & Discounts
Casual Dress
Commuter Benefits
Company Outings
Stocked Kitchen
Some Meals Provided
Twice a week in-office lunches
Happy Hours
Recreational Clubs
Fitness Subsidies
Professional Development Benefits
Lunch and learns
Acme Co. hosts lunch and learn meetings once per month.
Cross functional training encouraged
Promote from within
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