HR Specialist - USA

GoGlobal is Looking for an experienced and proactive HR Specialist to support our growing team in the United States. This role is ideal for someone who is both people-focused and detail-oriented, with a strong foundation in US HR practices, employment law, and employee experience. You will work closely with internal teams across HR, payroll, legal, and operations, contributing to a seamless and compliant employee journey from onboarding to offboarding.

You'll be the go-to HR partner for US based employees and act as a backup for other countries as needed, offering high-touch support while maintaining structure, compliance, and efficiency.

Role & Responsibilities

• Serve as the primary point of contact for all HR-related inquiries from US employees, delivering prompt, friendly, and solution-oriented support.
• Own and manage the onboarding process for all new hires in the US, liaising with internal departments and ensuring full documentation.
• Manage the offboarding process (terminations, resignations, mutual separations), including document handover, system updates, and compliance checks.
• Maintain and update internal systems, trackers, and controls to reflect any changes in employee data or status.
• Handle employee benefits and pension administration, including enrollments, changes, renewals, and communication with third-party vendors.
• Collaborate with the payroll team to ensure timely input of employee data for payroll runs (onboarding, offboarding, salary/position updates, time off).
• Work with the Sales and Portfolio Managers to coordinate timely onboarding for new hires.
• Partner with the regional HR department to ensure all onboarding materials and documentation are current and compliant.
• Process and manage employee vacation, leaves and other statutory or company-specific leaves, ensuring compliance and proper tracking.
• Support and coordinate the expense reimbursement process when needed.
• Process timeclock hours and timesheets where applicable and ensure accuracy for payroll input.
• Establish and foster trusting, long-term relationships with employees throughout their assignment lifecycle.
• Stay current with updates to US, State and Federal legislation, tax obligations, and compliance regulations; assist in maintaining documentation and executing compliance reviews
• Draft and manage HR-related documents such as employment contract addendums, work certification letters, and other legally required documentation.
• Collaborate with internal departments-including Payroll, Legal, and Portfolio Management -to ensure accurate, compliant, and consistent HR practices.
• Adapt HR support to the needs of different business units while ensuring alignment with corporate objectives and HR standards.
• Effectively prioritize and manage multiple projects and deadlines in a high-paced, evolving environment.

• Minimum of 3-5 years of hands-on HR experience in the US (multiple states required).
• Solid knowledge of US employment practices, state requirements, HR operations, and employee relations.
• Experience working with state variations in labor legislation is strongly preferred.
• Proficiency in Microsoft Office Suite, especially Excel, Word, Teams, and SharePoint.
• Familiarity with HRIS and payroll tools (e.g., Paychek, Cigna, etc.) for data management, reporting, and benefits administration.
• Comfortable with technology-driven processes, including digital workflows, Al tools, and business applications.
• Proven ability to manage employee benefits, including enrollment processes, annual renewals, and vendor invoice analysis.
• Experience with Canadian HR policies or systems is a plus.
• Fluency in English is required; Spanish is a strong asset.
• Strong attention to detail and excellent organizational skills.
• Excellent interpersonal skills with the ability to build trust and rapport across teams.
• Clear and confident verbal and written communication skills, capable of conveying complex information simply.
• Empathetic with a solutions-oriented approach to problem-solving.
• Positive attitude with the ability to adapt in a fast-paced, dynamic environment.
• Proven ability to remain flexible, handle ambiguity, and confidently make decisions using sound judgment.
• High level of integrity, professionalism, and discretion when dealing with sensitive information.
• Self-driven and comfortable working independently while contributing to cross-functional teams.

ABOUT US

GoGlobal is the leading professional services company to guide, establish and manage global operations with compliance and confidence. We bring the human touch to entering new markets and consolidating vendors through a single point of management. With a presence in over 140 countries on six continents and growing, we make running a global business easy.

Business & Corporate Services provided:

• Entity Solutions: Entity establishment, Corporate secretarial & directorship services, Domicile services, Dormancy/Liquidation
• HR Solutions: Global recruitment, Employer of Record (EOR), Agent of Record (AOR), Global benefits, Global payroll, International HR Consulting
• Finance Solutions: Accounting & Tax

For more information, please visit GoGlobal.com

OVERVIEW

We Measure Success by Results, Not Hours Worked

No timesheets.

At GoGlobal, we give you the autonomy to make decisions that create real impact. We prioritize results over hours worked, focusing on quality of outcomes rather than tracking time.

As a privately owned company, we are free from the pressures of venture capital or private equity investors demanding exponential growth in unreasonable time frames.

Sometimes, things just take time to do well. In our business, delivering great results is a process - and we're committed to doing it right.

We are not for sale. We believe that financial success is a natural outcome of our work, not the primary goal. Unlike many investors who view money as a goal, our focus is on long-term growth and sustainable success.

We are a global team, built for those who want to go further. Here's what your career at GoGlobal looks like:

• A company small enough for your voice to be heard meaningfully, yet large enough to make a global impact
• Collaborating with a diverse, global and supportive team
• Built for the long-haul - no VC or PE pressure, just a focus on sustainable growth

WHY WE ARE DIFFERENT

We Make Growing Your Career Possible

• We operate with the benefits of a partnership without the complexities of a partnership. Our hybrid partnership-corporate model offers all employees the opportunity to become a partner, while maintaining a streamlined corporate structure so that decisions are made quickly

• We do not offer equity plans. As we are not for sale and are not chasing an exit, "stock options" hold little value in our business model. Instead, we provide opportunities for outstanding employees to make partner and share in the profits. We believe it's better to build lasting value than to chase a one-time payout

• We prioritize organic and sustainable growth. Expanding operations quickly by way of mergers and acquisitions might seem appealing, but the reality is integrating diverse cultures can be challenging. We're proud of our own culture and prefer to grow it our way

• We're global. We offer career opportunities across the world-whether it's new job roles or international locations

• English is our official language, but for many, it's our second language. We embrace this and find it rewarding communicating with colleagues from all over the world

• We are not a family. We operate more like a high-performing sports team where each individual's contribution is crucial to our collective success

• We keep things simple and collaborative. Our structure makes it easy for teams to work together across borders so we can serve our clients with global needs more effectively. Unlike big, siloed companies, we work seamlessly to handle international deals without the headaches of territorial ownership

• We believe in transparency and trust. Every month, we share our financials with the team so everyone knows where we stand and what's coming next. It's all about open communication, building trust and empowering every individual to be part of our journey. We don't tell you what to think - we provide the information you need to make your own informed decisions

• We believe flexibility drives success. Our company is built on trust, and that's why we embrace fully remote work, and hybrid options in some countries. Forget rigid office routines - it's old school! This flexibility fuels productivity, strengthens our workforce, and ensures we remain agile in a fast-changing world.

Ready to take the next step in your career with us? Apply now!

**Kindly review the provided privacy notice (LINK) to gain a comprehensive understanding of our policies and practices governing the treatment of your Personal Data