HR Associate

About the Opportunity

JOB SUMMARY

The HR Associate provides guidance to managers, faculty and staff on a wide range of human resources topics and, when necessary, is an intermediary between managers, new hires and University Human Resources to resolve issues related to hiring, data accuracy, benefits, payroll, compliance, time tracking, etc. The Associate also supports the division’s hiring managers by providing expertise, guidance and transactional support through hiring, onboarding, and offboarding practices for full-time, part-time, temporary, and international employment

MINIMUM QUALIFICATIONS

Knowledge of human resources policies/procedures, programs and related employment laws. Ability to think critically and quickly grasp/apply new concepts. Ability to plan or organize work. Interpersonal skills to relate well to all kinds of people; communicate information clearly with the appropriate level of detail; build and maintain relationships; and use diplomacy and tact to comfortably defuse tense situations. High level of proficiency in MS Office applications [Access, Excel, PowerPoint and Microsoft Word] and ability to use core HR platforms. Knowledge and skills typically obtained through a related bachelor's degree or equivalent and at least one to three years of service, preferably in higher education.    

KEY RESPONSIBILITIES & ACCOUNTABILITIES

1) Human Resources Activities: Applies a solid knowledge of the policies, procedures and programs to provide guidance and transactional support to managers, faculty and staff on matters related to human resources (e.g., staffing, promotions, etc.) and when necessary be an intermediary between managers, new hires and University Human Resources to resolve issues related to hiring, data accuracy, benefits, payroll, extra compensation, time tracking, etc. Respond to requests for employment related data and prepare/distribute reports. May conduct exit interviews and compile and analyze exit interview feedback into themes for HRBPs and unit leadership. Complete termination forms and follow up to ensure processed successfully.

2) Hiring, Onboarding, and Offboarding: Support managers throughout the hiring process for new positions and incumbent replacements, selecting an existing job profile or working with Compensation to create a new one; complete offer cards; facilitating the approvals; and creating a requisition. Prepare offer letters. Serve as the main point of contact for all new hires from the offer stage through their first day of employment. Instruct and guide managers through hiring and onboarding practices. Provide training and support related to the applicant tracking system for position management, requisitions, and hiring.

3) HR Administration, Compliance & Programs: Provides support to managers and new hires to ensure compliance with employment laws and University policies, including facilitating the I-9 process for the Division, working with administrative support staff to send welcome emails from Chancellor and unit Vice Chancellors; and verifying managers conduct probationary period reviews by providing deadline reminders and guidelines as needed. Securely and efficiently manage all HR files, both active and inactive. Maintain database of active part-time faculty each semester.

Other specialized activities may include:

• Monitoring Grant-funded Appointment end dates and work with departmental administrators on extending funding end dates, issuing reappointment letters, and processing lack of funding terminations as necessary; process HR action forms received from Departmental administrators and ensure they have appropriate signatures from Senior staff before working with HR Ops on final processing.

• Non-Paid Appointments (Affiliate appointments, Visiting Scientist/Scholar/Student): Work closely staff on collecting documentation for the Exchange Visitor Process (EVP), including the Associate Dean of Faculty Affairs on processing these following approval from the SVP. Issue offer letters and process J-1 visas for these appointments as necessary and serve as the college’s SEVIS contact.

• Manage temp non-student hiring process and provide instruction to managers hiring temporary nonstudents.

4) Special Projects & Process Improvement: Participates in a variety of special projects, initiatives and other assignments that improve the candidate experience, employee experience and/or the level of services delivered to the University. Offers recommendations to the team for improvement, followed by implementing and communicating necessary changes. Create new process documentation, workflows, and guides for a variety of audiences.

5) May provide direct or indirect supervision over students, temps.

Documents required:

Resume

Cover Letter

Northeastern University will not provide H-1B, TN, O-1, E-3, or any other type of employment visa sponsorship for the successful applicant to this position, now or in the future. Furthermore, the successful applicant must be able to maintain valid work authorization in the United States throughout the entire appointment without Northeastern University’s sponsorship for a visa.

Position Type

Additional Information

Northeastern University considers factors such as candidate work experience, education and skills when extending an offer.  

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.

Compensation Grade/Pay Type:

Expected Hiring Range:

With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change.