Global Medical Administrative Services Team Lead

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Job Description
About the role:
The Global Medical Administrative Services Team Lead provides comprehensive executive administrative support for the Chief Medical Officer and Chief of Staff and responsible for leadership and management oversight of the Global Medical administrative assistant team that provides operational support for the Global Medical organization.
How you will contribute:

• Oversee and manage the Global Medical administrative support model, aligning tasks and resources with the support model defined by the Chief of Staff office. Act as the primary point of contact for coordination and resolution of administrative priorities within the department.
• Lead a team of administrative assistants, ensuring efficient delegation and high-quality support for the organization's leaders.
• Foster professional growth and guide administrative assistants in best practices for administrative excellence.
• Implement and refine processes to improve the overall effectiveness and collaboration of the administrative support team.
• Prepare and deliver reports or updates on administrative support operations to senior leadership and the Chief Medical Office.
• Coach team members, provide performance evaluations, and contribute to resource planning
• Lead and mentor the administrative team, fostering a collaborative and productive work environment
• Develop and implement strategies to optimize administrative team performance and achieve organizational goals

Minimum Requirements/Qualifications:

• Education and experience requirements: associate's degree with 7 years of relevant business experience, or 9 years of relevant business experience. Pharma/biotech experience is preferred.

• Internet/intranet skills and strong knowledge of MS Office applications including Word, PowerPoint, Excel and Outlook, as well as knowledge of SharePoint.

• Applies basic budgeting principles in straightforward situations with supervision

• Gains practical experience in training and development, applying basic concepts with guidance

• Ability to learn and adapt to new technological tools and software.

• Excellent interpersonal skills

• Excellent verbal and written communication skills in order to effectively communicate with all levels of professionals, both internal and external

• Ability to work in a fast-paced environment with minimal supervision.

• Must be detail-oriented.
• Must have excellent multi-tasking, organization, prioritization, planning, and follow-up skills.

More about us:
At Takeda, we are transforming patient care through the development of novel specialty pharmaceuticals and best in class patient support programs. Takeda is a patient-focused company that will inspire and empower you to grow through life-changing work.
Certified as a Global Top Employer, Takeda offers stimulating careers, encourages innovation, and strives for excellence in everything we do. We foster an inclusive, collaborative workplace, in which our teams are united by an unwavering commitment to deliver Better Health and a Brighter Future to people around the world.
#LI - Hybrid
Takeda Compensation and Benefits Summary
We understand compensation is an important factor as you consider the next step in your career. We are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices.
For Location:
USA - MA - Cambridge - Kendall Square - 500
U.S. Base Salary Range:
$86,500.00 - $135,960.00
The estimated salary range reflects an anticipated range for this position. The actual base salary offered may depend on a variety of factors, including the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. The actual base salary offered will be in accordance with state or local minimum wage requirements for the job location.
U.S. based employees may be eligible for short-term and/ or long-term incentives. U.S. based employees may be eligible to participate in medical, dental, vision insurance, a 401(k) plan and company match, short-term and long-term disability coverage, basic life insurance, a tuition reimbursement program, paid volunteer time off, company holidays, and well-being benefits, among others. U.S. based employees are also eligible to receive, per calendar year, up to 80 hours of sick time, and new hires are eligible to accrue up to 120 hours of paid vacation.
EEO Statement
Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, status as a Vietnam era veteran, special disabled veteran, or other protected veteran in accordance with applicable federal, state and local laws, and any other characteristic protected by law.
Locations
USA - MA - Cambridge - Kendall Square - 500
Worker Type
Employee
Worker Sub-Type
Regular
Time Type
Full time
Job Exempt
Yes
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.