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Travel & Expense and Accounts Payable Specialist

| Greater Boston Area

Job Summary

The Travel & Expense and Accounts Payable Specialist will be responsible for assisting employees with questions or concerns surrounding AP, T&E, and the company credit card. This role will play an integral part in the day-to-day of AP and T&E operations. This opportunity requires an individual who can contribute in a fast-paced, collaborative team environment while exhibiting excellent and superior customer service abilities. The position reports into the Accounts Payable Manager with a dotted line to the Senior Global Travel Manager.


Essential Duties and Responsibilities:

  • Responsible for all day to day task to ensure accounts payables are processed in a timely and efficient manner
  • Resolve invoice and customer disputes
  • Ensure invoices are coded to the correct general ledger accounts
  • Prepare and process payments according to payment schedules (checks, wires, ACH and Credit Card)
  • Maintain vendor records
  • Responsible for 1099 reporting and compliance
  • Work to drive process improvements functions as assigned
  • Ability to collaborate with other departments
  • Other tasks and projects as assigned
  • Provide excellent customer service to internal and external customers related to travel, expense and meetings policies, processes, and systems
  • Efficiently address inquiries from employees regarding policies, processes and systems
  • Liaise with the Concur User Support Desk and IT to ensure all inquiries are addressed and process documents are updated for future reference
  • Maintain continuous updates to user guides and create new user guides as needed
  • Provide user training to all employees including new users and refreshers
  • Assist with the management of global credit card administration
  • Administration, design, and testing of travel, expense and other related reporting

Qualifications:

Education & Experience:

  • Associate’s degree or 2+ years of relevant work experience, including experience with full cycle of accounts payable and T&E processes in a service environment.

Skills:

  • Must demonstrate ability to work cooperatively and collaboratively as part of a finance team
  • Ability to adapt to fast growing company
  • Strong independent problem solving, effective written and verbal communication skills
  • Highly knowledgeable with Microsoft Excel & Office
  • Highly knowledgeable with Concur from a user and administrative perspective

Preferred:

  • Working Knowledge of NetSuite, Coupa and Concur
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