Facilities Manager

Facilities Manager

Team Overview:
The Facilities Team manages our office locations in Cambridge, MA, Phoenix, AZ, and Washington, DC. The team is comprised of members from each location and is centrally managed by the AD based in Cambridge. The Facilities Team works with other operational teams to ensure that the Institute’s buildings and grounds are safe, well-equipped, and welcoming for our colleagues and guests.

Position Overview: 
The Lincoln Institute of Land Policy is looking for a proactive Facilities Manager to join the Facilities Team. As a member of the team, you will manage the daily operations of our Cambridge properties (three office buildings, two residential) through strong personal accountability, collaboration, and positive result-driven outcomes. The Facilities Team hears staff requests, proactively addresses issues, and makes decisions with collaboration. 

What You Will Do:

• Manage the daily operations of the Cambridge facilities
  • Manage reservation systems for parking, office space, and meeting rooms
  • Schedule front desk coverage, including participating in coverage
  • Manage office inventory by maintaining appropriate quantity and quality
  • Monitor specific facilities budget categories, such as office supplies and employee provisions
  • Conduct routine checks of Cambridge properties and grounds to proactively address maintenance issues
  • Ensure that the Cambridge buildings are well-maintained and in compliance with local, state, and federal regulations
• Manage the daily needs of the President’s House
  • Manage access requests to President’s House
  • Handle residents’ requests for supplies or services
  • Ensure guest suites and apartment are prepared to host
• Supervise Facilities staff and external vendors for the Cambridge office
  • Provide support and accountability for office support staff
  • Ensure external vendors successfully deliver services
  • Meet regularly with the AD
  • Provide feedback and updates regarding repairs, maintenance, and system improvements to drive cost-effective solutions
• Align management of Cambridge facilities with other LILP office locations
• Coordinate with Events Team on events held at Cambridge properties
• Procurement Assistance for the Associate Director
  • Track contract deliverables, payments, and end dates
  • Process invoices for payment
  • Contribute to annual budgeting process
• Other duties as needed

Qualifications

What You Will Need:

• 6-10 years of experience in a role that demonstrates transferable skills
• Bachelor’s degree in a relevant field or equivalent experience.
• Strong willingness to learn.
• Effective communication and leadership skills.
• Strong organizational and time management skills.
• Strong critical thinking skills
• Strong individual decision-making tied securely with collaborative alignment
• Demonstrated accountability (e.g., project follow-through, keeping budgets, documenting procedures, etc.)
• Demonstrated ability to exercise discretion and judgement.
• Proficiency in basic office software (e.g., Microsoft Office).

Our Benefits
Include but are not limited to (a) 3x employer contribution towards retirement matching your employee contribution up to 15%, (b) health insurance, (c) dental insurance, (d) vision insurance, (e) health reimbursement account, (f) short-term disability coverage, (g) long term disability coverage, (h) paid parental leave, (i) voluntary insurances such as accident insurance, (j) health care flexible spending, (k) dependent care flexible spending, (l) paid time off for holidays, vacation, personal, sick, bereavement, and jury duty, (m) office closure between December 24 – Jan 1 each calendar year, (n) flexible schedule and option for a compressed 4 day workweek, (o) tuition and staff development reimbursement, (p) pet insurance, and (q) Employee Assistance Program. 

Application Process
Please submit a cover letter and resume. The cover letter should succinctly describe your interest in joining the team; why you are qualified, and what relevant expertise and experience you offer. Applications will be considered on a rolling basis until the position is filled.

Compensation Overview
The salary market range for this role is posted above and is dependent on the level of education and years of experience. We value internal and external equity and encourage those who may be missing qualifications to submit their materials still.

Our Values
Cooperation and Teamwork, Forthright Feedback, Initiative, Acceptance of Responsibility, Multicultural Sensitivity

Equal Opportunity Employer
The Lincoln Institute of Land Policy is dedicated to creating an inclusive work environment by hiring, training, promoting, and carrying out personnel procedures with respect to compensation, benefits, transfers, layoffs, or terminations, on the basis of individual merit, experience, and ability without regard to race (including traits historically associated with race such as hair texture, length of hair, protective hairstyles or cultural or religious headdresses), color, religion, national origin, age, sex (including pregnancy, childbirth, or related medical conditions), ancestry, citizenship status, gender identity or expression, genetic information, marital or domestic/civil partnership status, physical or mental disability, sexual orientation, veteran status, military service, serious medical condition, expunged juvenile record, personal appearance, family responsibilities, matriculation, political affiliation, status as a victim, credit information, homelessness status, reproductive health decision making, or any other characteristic protected by law or otherwise.

Pay Transparency Nondiscrimination Provision
Lincoln Institute of Land Policy will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Non-Smoking Organization
Lincoln Institute of Land Policy is a Non-Smoking organization. Smoking and the use of tobacco products are prohibited at all times and on all property owned, leased, or under the control of Lincoln Institute of Land Policy at all times, including, but not limited to, indoor and outdoor grounds, walkways and sidewalks, parking lots, company vehicles, and private vehicles parked on Lincoln Institute of Land Policy property.

MA Polygraph Statement
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.