Executive Coordinator

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Executive Coordinator - Global Biologics (Research)

Job Description

The Executive Coordinator in Research provides high-level administrative and operational support to the Head of Global Biologics and the Global Biologics leadership team, ensuring smooth and efficient operations within the organization. Working independently, the role serves as a gatekeeper and liaison, managing complex schedules, communications, and information flow to maximize executive productivity. The Executive Coordinator maintains the highest degree of professionalism, discretion, and confidentiality in representing a senior leader and the Research organization in all interactions, working effectively across a matrixed organization.

The role requires strong business acumen, the ability to anticipate needs and support informed decision making, and a proactive approach to driving results. The Executive Coordinator plays a vital role in fostering organizational culture by providing trusted insights, feedback, and strategic support to senior leadership and the teams they manage.

Key Responsibilities:

Administrative & Executive Support

·       Manage and maintain complex executive calendars and travel arrangements, as assigned

·       Organize and support leadership meetings, functional events, and workshops/offsites, inclusive of agenda and content preparation, note-taking (making use of AI tools), and logistics

·       Prepare, edit, and manage correspondence, presentations, reports, and other materials. Conduct research and compile data to support leader decision-making.

·       Process purchase orders, invoices, expense reports, track expenses in line with company policies.

·       Partner with administrative colleagues across Research, R&D and the enterprise to support leadership coordination

·       Serve as an active member of the Admin Community of Practice (CoP), contributing to Research-wide initiatives; attend meetings and actively supports enterprise advancement by aligning with CoP processes.

·       Act as a knowledge source for all colleagues in assigned function, remaining up-to-date on policies and procedures

·       Support onboarding/offboarding logistics, employee development programs (e.g., trainings, promotions, etc.)

·       Proactively identify opportunities to develop and standardize processes; share best practices and functional knowledge to elevate capabilities of the team

·       Provide administrative support for special projects as required, working in partnership with other functional team members

·       Serve as a role model and mentor to administrative colleagues

Qualifications:

Education & Experience

·       High school diploma/GED required. Associate or bachelor’s degree preferred.

·       Minimum 8 years of relevant work experience or equivalent, preferably within a BioPharma environment.

·       Experience supporting senior leaders preferred.

Skills & Competencies

·       Proficiency with Microsoft 365 tools (Outlook, Word, Excel, PowerPoint, Teams, SharePoint).

·       Clear, concise, and professional written and verbal communication.

·       Strong organizational, prioritization and time-management skills.

·       Ability to work independently and manage multiple priorities.

·       Discretion and integrity in handling confidential and/or sensitive information.

·       Adaptable, proactive, and efficient in a dynamic, fast-paced environment.

·       Proactive problem-solving; resourceful in anticipating needs and resolving issues effectively.

·       Attention to detail and commitment to quality and follow-through.

·       Committed to representing the organization in a professional and positive demeanor.

·       Strong teamwork mindset and a desire to contribute to collective success.  Ability to work effectively with global teams.

·       Skilled at building relationships and managing interactions diplomatically.

·       Work under minimal supervision; self-driven to take ownership of responsibilities and deliver impactful results.

Additional Information:

·       This position is currently classified as “hybrid” in accordance with Takeda’s Hybrid and Remote Work policy.

Takeda Compensation and Benefits Summary

For Location:

U.S. Hourly Wage Range:

The estimated hourly wage range reflects an anticipated range for this position. The actual hourly wage offered may depend on a variety of factors, including the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. The actual hourly wage offered will be in accordance with state or local minimum wage requirements for the job location. 

For information about our benefits, please click here.

EEO Statement

Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, status as a Vietnam era veteran, special disabled veteran, or other protected veteran in accordance with applicable federal, state and local laws, and any other characteristic protected by law.

Job Exempt