Executive Business Partner

At Klaviyo, we value the unique backgrounds, experiences and perspectives each Klaviyo (we call ourselves Klaviyos) brings to our workplace each and every day. We believe everyone deserves a fair shot at success and appreciate the experiences each person brings beyond the traditional job requirements. If you're a close but not exact match with the description, we hope you'll still consider applying. Want to learn more about life at Klaviyo? Visit careers.klaviyo.com to see how we empower creators to own their own destiny.
Klaviyo is seeking a pro-active, highly organized, collaborative, and resourceful Executive Business Partner (EBP) to provide business and administrative support to VPs across our Product and Design teams. The EBP will act as an extension of their leaders to maximize their efficiency and effectiveness by ensuring the organizations' operational cadence is clear and taking ownership of managing-up and downstream to ensure deliverables are met timely and accurately. Responsibilities will include calendaring/scheduling, preparing agendas, travel arrangements, and managing special projects as needed - such as organizing employee meetings and events, recognition incentives, employee engagement initiatives, etc.
How You'll Make a Difference:

• Oversees scheduling and calendar management for assigned executives, including working with executives to prioritize their time and attendance.
• Manages the operational cadence of assigned organization, to ensure that all pre-planning, meeting scheduling, and follow-up action items and communication cascades are completed for major business initiatives throughout the year.
• Attends meetings, takes notes on action items, and follows up with content and deliverables as needed. Tracks and helps drive completion of key deliverables and follow up on outstanding items.
• Organizes, executes, and assists with team activities (staff meeting agendas, on-sites/off-sites, team social events, etc.). May facilitate and lead org-wide employee meetings.
• Organizes, prioritizes and appropriately handles time-sensitive, confidential information and ensures action required is addressed in a timely manner.
• Completes travel arrangements and expense reimbursement reports for the executives you support.
• Partners with other Executive Business Partners to ensure cross-functional alignment on projects, company milestones, and internal events.
• Takes initiative on researching, implementing, and improving systems and processes. Owns small projects as they come up.

Who You Are:

• Experience managing executive level calendars, coordinating complex travel arrangements, and handling budgets and expenses.
• Excellent verbal and written communication skills, ability to influence, and able to communicate with all levels of the organization.
• Ability to exercise complete discretion and handle highly confidential information with 100% integrity.
• Proven time management skills with the ability to prioritize and handle multiple tasks and work in a fast-paced environment. Exceptional organizational skills and attention to detail.
• Highly proactive in anticipating the needs of the people they support and in obtaining the information needed to successfully execute projects.
• Highly collaborative with a team-first mentality; experience partnering with key stakeholders on multiple projects.
• Strong relationship management skills, the ability to build a personal network throughout the company, and the ability to work with a variety of personalities.
• Self-starter who can operate independently and move quickly from one task to another; creative problem solver, seeks "win-win" solutions.
• Experience with event logistics, especially in a project manager capacity.
• Highly adept in Google Suite, Slack, Zoom, and other communication technologies.
• Proactively seek and implement constructive feedback to level up skills and knowledge.

Education and Experience:

• 5+ years in an administrative support role of a VP level or higher.
• Experience working in fast-paced, hyper-growth, scaling high-tech companies.
• High school diploma or equivalent.

We use Covey as part of our hiring and / or promotional process. For jobs or candidates in NYC, certain features may qualify it as an AEDT. As part of the evaluation process we provide Covey with job requirements and candidate submitted applications. We began using Covey Scout for Inbound on April 3, 2025.
Please see the independent bias audit report covering our use of Covey here
Massachusetts Applicants:It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Our salary range reflects the cost of labor across various U.S. geographic markets. The range displayed below reflects the minimum and maximum target salaries for the position across all our US locations. The base salary offered for this position is determined by several factors, including the applicant's job-related skills, relevant experience, education or training, and work location.
In addition to base salary, our total compensation package may include participation in the company's annual cash bonus plan, variable compensation (OTE) for sales and customer success roles, equity, sign-on payments, and a comprehensive range of health, welfare, and wellbeing benefits based on eligibility. Please visit Klaviyo Rewards to find out more about our Total Rewards package.
Your recruiter can provide more details about the specific salary/OTE range for your preferred location during the hiring process.
Base Pay Range For US Locations:
$80,000 - $120,000 USD
Get to Know Klaviyo
We're Klaviyo (pronounced clay-vee-oh). We empower creators to own their destiny by making first-party data accessible and actionable like never before. We see limitless potential for the technology we're developing to nurture personalized experiences in ecommerce and beyond. To reach our goals, we need our own crew of remarkable creators-ambitious and collaborative teammates who stay focused on our north star: delighting our customers. If you're ready to do the best work of your career, where you'll be welcomed as your whole self from day one and supported with generous benefits, we hope you'll join us.
Klaviyo is committed to a policy of equal opportunity and non-discrimination. We do not discriminate on the basis of race, ethnicity, citizenship, national origin, color, religion or religious creed, age, sex (including pregnancy), gender identity, sexual orientation, physical or mental disability, veteran or active military status, marital status, criminal record, genetics, retaliation, sexual harassment or any other characteristic protected by applicable law.
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