The Executive Assistant will manage schedules, maintain SOPs, coordinate with marketing, oversee administrative tasks, and ensure operations run efficiently.
This is a remote position.
Our client is looking for an Executive Assistant to support their day-to-day operations and ensure their internal processes run smoothly and efficiently. They operate within the fitness and performance coaching space and have experienced steady growth in recent years through structured programs and a strong focus on client results.
This role is ideal for someone highly organized, proactive, and detail-oriented who enjoys keeping things on track, managing priorities, and supporting a fast-paced, execution-driven environment.
- Manage and organize schedules, ensuring all tasks and projects are properly tracked and completed on time
- Maintain, update, and follow Standard Operating Procedures (SOPs) for daily operations
- Coordinate closely with the marketing team, ensuring smooth communication and execution
- Gather and send assets (photos, videos, and other materials) to support marketing initiatives
- Oversee administrative workflows and ensure operational consistency
- Monitor ongoing projects and follow up to ensure deadlines are met
- Handle general administrative tasks as needed to support the business
Requirements
- Proven experience as an Executive Assistant, Virtual Assistant, or similar administrative role
- Strong organizational and time management skills
- Ability to manage multiple priorities without losing attention to detail
- Excellent communication skills, both written and verbal
- Comfortable working in a fast-paced, structured environment
- High level of accountability and follow-through
- Experience supporting entrepreneurs, coaches, or small business owners is a plus
- Familiarity with SOP management and workflow organization
- Strong sense of discipline and punctuality
- Interest or background in fitness, health, or performance is a plus
Benefits
Similar Jobs
Cloud • Computer Vision • Information Technology • Sales • Security • Cybersecurity
Provide high-level strategic and operational support to a Senior Vice President and Senior Director in an AI & Autonomous Systems organization. Manage complex, high-volume calendars, coordinate domestic and international travel, oversee expense reconciliation and budgets, and lead large-scale executive events. Act as a trusted liaison, exercise discretion with confidential matters, and proactively optimize executive time and cross-functional collaboration.
Top Skills:
Ai TechnologiesCoupaExpensifyGoogle CalendarGoogle WorkspaceNavanSlackWorkday
Information Technology
Provide high-level administrative and operational support to senior and executive leaders: manage complex calendars and travel, prepare briefing materials and executive presentations, coordinate senior leadership meetings and events, track action items and follow-ups, process expenses and vendor payments, support special projects, and identify process improvements to increase leader capacity and efficiency.
Top Skills:
Ai ToolsAutomation ToolsCopilotFacebookLinkedInExcelMicrosoft PowerpointMicrosoft WordTwitterWorkflow ToolsYoutube
Artificial Intelligence • Software
Support VP Sales and VP Customer Success by managing calendars, coordinating travel and GTM meetings, preparing meeting materials, leading logistics for team events and offsites, and enabling cross-functional GTM initiatives to keep leaders focused on priorities.
Top Skills:
Ai ToolsCalendarDocsGoogle WorkspaceSheetsSlack
What you need to know about the Boston Tech Scene
Boston is a powerhouse for technology innovation thanks to world-class research universities like MIT and Harvard and a robust pipeline of venture capital investment. Host to the first telephone call and one of the first general-purpose computers ever put into use, Boston is now a hub for biotechnology, robotics and artificial intelligence — though it’s also home to several B2B software giants. So it’s no surprise that the city consistently ranks among the greatest startup ecosystems in the world.
Key Facts About Boston Tech
- Number of Tech Workers: 269,000; 9.4% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Thermo Fisher Scientific, Toast, Klaviyo, HubSpot, DraftKings
- Key Industries: Artificial intelligence, biotechnology, robotics, software, aerospace
- Funding Landscape: $15.7 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Summit Partners, Volition Capital, Bain Capital Ventures, MassVentures, Highland Capital Partners
- Research Centers and Universities: MIT, Harvard University, Boston College, Tufts University, Boston University, Northeastern University, Smithsonian Astrophysical Observatory, National Bureau of Economic Research, Broad Institute, Lowell Center for Space Science & Technology, National Emerging Infectious Diseases Laboratories
