The Executive Assistant provides administrative support to the Chief of Staff, manages schedules, prepares documents, and coordinates meetings and travel.
SUMMARY/OBJECTIVE:
The Executive Assistant is responsible for providing administrative support and assistance to the Chief of Staff, including the preparation of and typing of agendas and final minutes for various committee meetings. The position will be based in Woburn, MA and is 5 days a week in-office.
ESSENTIAL FUNCTIONS:
The Executive Assistant is responsible for providing administrative support and assistance to the Chief of Staff, including the preparation of and typing of agendas and final minutes for various committee meetings. The position will be based in Woburn, MA and is 5 days a week in-office.
ESSENTIAL FUNCTIONS:
- Provide administrative support and assistance to Chief of Staff.
- Perform clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
- Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests.
- Prepare letters, reports, memos, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.
- Open, sort, and distribute incoming correspondence, including faxes and emails.
- File and retrieve corporate documents, records, and reports.
- Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.
- Type final minutes for foregoing meetings.
- Arrange travel schedules and reservations for executive management as needed.
- 2+ years’ experience supporting executive level employees.
- Excellent calendar management skills, including the coordination of complex executive meetings.
- Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook.
- Experience assisting management with the creation of PowerPoint presentations.
- Ability to function well in a fast-paced environment and adapt to rapidly changing priorities.
- Excellent written and verbal communication skills.
Top Skills
Excel
MS Office
Outlook
PowerPoint
Word
Northern Bank Woburn, Massachusetts, USA Office
275 Mishawum Rd, Woburn, MA, United States, 10801
Similar Jobs
Information Technology
The Executive Assistant supports senior leadership with administrative duties, manages calendars, coordinates travel, prepares meetings, and handles communication and reports.
Top Skills:
MS Office
Artificial Intelligence • Cloud • Information Technology • Sales • Security • Software • Cybersecurity
The Executive Assistant will provide administrative support to senior leaders by managing calendars, coordinating travel, preparing meeting materials, and acting as a liaison with stakeholders to enhance operational effectiveness.
Top Skills:
Google WorkspaceMS Office
Cloud • Computer Vision • Information Technology • Sales • Security • Cybersecurity
The Executive Assistant will manage complex calendars for multiple VPs, coordinate travel, facilitate communication, and ensure timely completion of critical tasks in a fast-paced environment.
Top Skills:
Google CalendarGoogle DocsGoogle MailGoogle SheetsGoogle SlidesSlackWorkday
What you need to know about the Boston Tech Scene
Boston is a powerhouse for technology innovation thanks to world-class research universities like MIT and Harvard and a robust pipeline of venture capital investment. Host to the first telephone call and one of the first general-purpose computers ever put into use, Boston is now a hub for biotechnology, robotics and artificial intelligence — though it’s also home to several B2B software giants. So it’s no surprise that the city consistently ranks among the greatest startup ecosystems in the world.
Key Facts About Boston Tech
- Number of Tech Workers: 269,000; 9.4% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Thermo Fisher Scientific, Toast, Klaviyo, HubSpot, DraftKings
- Key Industries: Artificial intelligence, biotechnology, robotics, software, aerospace
- Funding Landscape: $15.7 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Summit Partners, Volition Capital, Bain Capital Ventures, MassVentures, Highland Capital Partners
- Research Centers and Universities: MIT, Harvard University, Boston College, Tufts University, Boston University, Northeastern University, Smithsonian Astrophysical Observatory, National Bureau of Economic Research, Broad Institute, Lowell Center for Space Science & Technology, National Emerging Infectious Diseases Laboratories
