Executive Assistant

Group 1001 is a consumer-centric, technology-driven family of insurance companies on a mission to deliver outstanding value and operational performance by combining financial strength and stability with deep insurance expertise and a can-do culture. Group1001’s culture emphasizes the importance of collaboration, communication, core business focus, risk management, and striving for outcomes. This goal extends to how we hire and onboard our most valuable assets – our employees.

Why This Role Matters:

We are seeking an Executive Assistant to join our Investments Management group supporting a team of managing directors and investment associates.  This position reports to the Manager, Administrative Services and is based in our Waltham, MA office. 

This is an opportunity to join a dynamic, tight-knit administrative team where your contributions are valued.  The ideal candidate is polished, proactive and thrives in a team-focused and fast-paced environment.  You’ll be expected to ensure seamless day-to-day execution of responsibilities and handle sensitive information with the utmost discretion.  This role is well-suited for someone eager to grow their career and deepen their knowledge of the financial services industry.

How You'll Contribute:

• Manage complex ever-changing calendars for multiple managing directors with competing priorities.

• Preparation of monthly invoices for approval and submit to AP for payment distribution

• Coordinate meetings, including preparation of agendas, materials, and follow-up documentation

• Handle confidential information with discretion, including client information and data

• Coordinate onsite meetings, leadership events, and travel arrangements

• Screen and prioritize communications, correspondence, and information requests

• Prepare presentations, reports, and executive-level correspondence

• Respond promptly to all incoming inquiries, analyze needs, and recommend solutions

• Close collaboration with the administration team

What We're Looking For:

• 2 to 5 years’ experience in an executive assistant position supporting multiple leaders.

• Bachelor’s Degree is required

• 5+ years’ experience and proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)

• Prior experience with expense management software and data share site

• Proactive with the ability to take initiative and be flexible to customize the administrative support to each leader's needs

• Strong interpersonal communication, and problem solviing capabilities

• Exceptional organizational skills, time management, and attention to detail

• Proven ability to manage competing priorities with impeccable follow through

• Dedicated, reliable, thorough, and a professional, can-do attitude

• Proven ability to meet deadlines, handles multiple requests and be flexible

• Demonstrated ability to handle confidential information with integrity

• Professional demeanor and executive presence

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Benefits Highlights:  

Employees who meet benefit eligibility guidelines and work 30 hours or more weekly, have the ability to enroll in Group 1001’s benefits package. Employees (and their families) are eligible to participate in the Company’s comprehensive health, dental, and vision insurance plan options.  Employees are also eligible for Basic and Supplemental Life Insurance, Short and Long-Term Disability. All employees (regardless of hours worked) have immediate access to the Company’s Employee Assistance Program and wellness programs—no enrollment is required.  Employees may also participate in the Company’s 401K plan, with matching contributions by the Company.

Group 1001, and its affiliated companies, is strongly committed to providing a supportive work environment where employee differences are valued. Diversity is an essential ingredient in making Group 1001 a welcoming place to work and is fundamental in building a high-performance team. Diversity embodies all the differences that make us unique individuals.  All employees share the responsibility for maintaining a workplace culture of dignity, respect, understanding and appreciation of individual and group differences.