Executive Assistant

Summary:

Drug Hunter is a B2B subscription knowledge base for biotech and pharma R&D scientists that empowers them to discover the medicines of the future. We serve most of the world’s top biotech and pharma companies, including Dow 30 and S&P 500 organizations.

We are seeking an Executive Assistant who will serve as a trusted partner and operational force-multiplier to our founder and leadership team. This role combines classic executive support with elements of strategic coordination—ensuring the CEO and leadership team’s time, communications, and projects are aligned with Drug Hunter’s rapid global expansion. The ideal candidate is exceptionally organized, proactive, and comfortable handling a mix of high-level strategic initiatives and hands-on execution in a fast-paced, mission-driven environment.

Location: Hybrid position based in the Greater Boston area. Domestic and international travel may be required (typically 10%).

Key Responsibilities:

• C-Level Executive Support: Manage the CEO’s calendar, international travel, administrative tasks, and priorities to maximize efficiency and ensure focus on high-impact activities. Support additional executive team members as needed.
• Information Management: Review inbound communications, prepare briefing materials, meeting agendas, and track follow-up actions; ensure the CEO has the right information at the right time.
• Communication & Representation: Draft, review, and sometimes deliver communication on behalf of the CEO to internal teams, board members, investors, and external partners, with a high degree of professionalism.
• Project & Initiative Support: Manage and track progress on strategic initiatives, cross-functional projects, and board-related deliverables; follow up with stakeholders to drive execution.
• Meeting & Event Leadership: Coordinate internal and external meetings, board meetings, executive offsites, team offsites, and special events with precision.
• Operational Leverage & Improvements: Anticipate needs, resolve issues proactively, and streamline workflows so the executives can focus on strategic leadership. Spot bottlenecks and inefficiencies in company workflows and operations; propose and implement process improvements.
• Confidential Advisory Support: Act as a thought partner to leadership, exercising sound judgment and maintaining strict confidentiality.
• Special Projects: Take ownership of diverse ad hoc initiatives as needed to maximize executive leadership’s effectiveness.

Qualifications:

• Experience: 5–8+ years supporting senior executives (CEO/Founder preferred) in a fast-paced, high-growth environment
• Organizational Excellence: Exceptional time management, prioritization, and multitasking abilities.
• Communication Skills: Outstanding written and verbal communication; able to convey professionalism and clarity on behalf of the CEO.
• Tech Savvy: Proficient with productivity tools and automations (Google Workspace, Microsoft Office, Slack, project management platforms, Superhuman, Zapier, LLMs). Comfortable adopting new tools quickly.
• Judgment & Discretion: Trusted to handle confidential information and represent the CEO with maturity and professionalism.
• Adaptability: Thrives in a dynamic environment; able to pivot priorities quickly while maintaining attention to detail.
• High Agency: Resourceful, proactive, and solutions-oriented mindset.
• Team-Oriented: Collaborative, positive, and aligned with the company’s values and mission.