Executive Assistant

Work Schedule

Environmental Conditions

Job Description

As an Executive Assistant, you'll be at the center of fast-paced activity, using your stellar office and project management skills to support the Corporate HR and the HR talent leadership team.

 
What Will You Do?

• Provide executive assistance to the VP, Talent, VP Talent Management and the VP, HR Corporate Functions.  Ensure these leaders are organized through planful scheduling and execution of key meetings, juggling of key priorities, and arrangement of complex global, multi-city travel
• Skilled and experienced working with colleagues based across different geographic regions with strong cultural awareness and ability to balance multiple time zones 
• Develop an understanding of the platform priorities and goals for the function; use knowledge and understanding in prioritizing meeting requests
• Schedule and coordinate complex executive meetings, bringing together geographically dispersed teams, handling logistics, and documenting follow-up activities
• Collaborate and build relationships to drive results in a global-matrixed organization experiencing change and transformation
• Complete talent management projects as assigned by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, and problem-solving
• Research, compile, summarize, and analyze information to make decisions, find answers, and respond to various inquiries from internal and external customers
• Use the full suite of Microsoft Office products to prepare high-quality correspondence, reports, and presentations
• Manage expense reporting, process vendor invoices, and support annual budget processes
• Attend meetings and prepare minutes as requested
• Demonstrate both the flexibility and adaptability required to meet the dynamic nature of the platform
• Maintain confidential files and records
• Coordinate with other Executive Assistants and Administrative Staff to cover other areas due to illness, vacation, or other special circumstances
• Occasional travel coordination support after hours and on weekends

How Will You Get Here?

• High school diploma
• 5+ years of executive assistant experience in a professional office environment, large organization preferred
• Demonstrated experience in working independently to identify, analyze, and solve problems with creative solutions
• Skilled and experienced in the art of organization and time management to juggle multiple priorities with competing deadlines
• Excellent written and verbal communication skills. Infallible proof reading and spelling
• Solid judgment, tact, and diplomacy skills in dealing with internal and external customers as well the ability to handle highly confidential and proprietary information
• Flexible and adaptable, with the ability to respond to last-minute changes while maintaining poise and a positive “can do” attitude
• Extensive international travel management with VISA administration experience
• Expert level skills in all Microsoft office suite products, including Power Point, Excel, Outlook, Visio
• Experience with Concur or other expense systems helpful.