Executive Assistant

InterSystems Corporation is seeking a proactive and detail-driven Executive Assistant to support one of our dynamic General Managers. This is a pivotal role for a collaborative professional who excels at managing complex schedules, navigating confidential communications, and keeping operations running smoothly behind the scenes. If you're someone who thrives in a fast-paced, mission-driven environment—and you're passionate about organization, communication, and impact—this opportunity is for you.

As an Executive Assistant at InterSystems, you'll be a trusted partner, ensuring leadership is supported with excellence and efficiency. You’ll engage with stakeholders across the organization, coordinate high-priority meetings and travel, and help foster a culture of connection, professionalism, and purpose.

Join a company that values innovation, inclusion, and integrity, and help power healthcare, finance, and government systems around the world.

Key Responsibilities:

• Manage complex calendar scheduling for the General Manager, including meetings, travel, and time-off coordination.
• Handle incoming communications, screening and routing calls professionally.
• Prepare and reconcile expense reports in a timely and accurate manner.
• Organize and maintain key contact lists and internal communications for the VP.
• Arrange domestic and international travel, preparing itineraries and managing logistics.
• Support documentation processes (e.g., scanning, editing, printing) and ensure files are up to date.
• Draft, review, and proofread correspondence and memos for clarity and accuracy.
• Maintain administrative reports and dashboards as assigned.
• Assist with office logistics and maintenance needs by liaising with Facilities.
• Support recognition and culture-building efforts by tracking team milestones and celebrations.
• Complete ad hoc administrative projects and requests as needed.

Required Qualifications:

• Minimum of 3 years in an executive-level administrative or operational support role.
• Experience in managing high-volume scheduling, communication, and logistics.
• Strong written and verbal communication skills; ability to interact with all levels of an organization.
• Excellent organizational skills and attention to detail.
• Proficiency in Microsoft Word, Excel, and calendar management tools.
• Ability to prioritize tasks, work independently, and adapt to shifting priorities.

We are an equal-opportunity employer and do not discriminate because of race, color, religion, sex, national origin, ancestry, marital status, veteran status, age, disability, sexual orientation or gender identity or expression or any other legally protected category. InterSystems is an E-Verify Employer in the United States.