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Join us as we work to create a thriving ecosystem that delivers accessible, high-quality, and sustainable healthcare for all.
Senior Executive Assistant
We are seeking a Senior Executive Assistant to provide a comprehensive range of administrative and operational support to ensure the overall success of VPs, Executive Directors, and their teams within the R&D organization. This role involves calendar management, meeting coordination, expense needs, along with discrete projects and cross-functional coordination. This individual will be a key business partner in driving efficiency, engagement and team operations across the department. Attention to detail and the ability to manage competing priorities are essential in this position. But enough about us; let’s talk about you.
You are a proactive professional with strong analytical and problem-solving abilities. You excel at managing multiple priorities in a dynamic environment and can work both independently and as part of a team. You anticipate needs, identify opportunities for improvement, and communicate clearly and effectively. You handle confidential information with discretion and maintain thorough knowledge of company policies and procedures.
Responsibilities include but are not limited to:
- Manage complex executive calendars and scheduling requirements with precision
- Prioritize and coordinate executive time effectively when faced with competing critical matters
- Arrange detailed travel plans, itineraries, and meeting agendas
- Research, prioritize, and follow up on incoming issues and requests
- Process expense reports timely and accurately within Oracle
- Manage invoices and purchase orders with attention to detail
- Prepare and format professional reports and presentations, including content development
- Maintain consistent communication with stakeholders regarding deliverables and action items
- Serve as a professional point of contact for high-level external stakeholders, including healthcare system executives and administrators
- Lead special projects and complete ad hoc assignments as directed by leadership
Education, Experience, & Skills:
- Associate's Degree preferred or equivalent experience in an administrative role
- 5+ years of Executive Assistant or project coordination experience; project management skills preferred
- Strong written and verbal communication skills
- Excellent organizational abilities and attention to detail
- Ability to build and maintain excellent relationships with internal and external stakeholders
- Demonstrated superior conference call/meeting management and etiquette
- Creative problem-solving skills including the ability to think and act strategically, and provide sound judgment
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, OneDrive, SharePoint, and Teams)
- Comfort learning and adapting to new tools and software (e.g. JIRA)
Behaviors and Abilities:
- Ability to be an effective team member and display initiative and flexibility in an ever-changing environment
- Ability to work independently as well as part of an extended, cross-functional, cross-geography team
- Demonstrate a high degree of customer service and relationship-building abilities
- Ability to act as a model athenista; tenacious, teacher, learner, and customer-oriented
About athenahealth
Here’s our vision: To create a thriving ecosystem that delivers accessible, high-quality, and sustainable healthcare for all.
What’s unique about our locations?
From an historic, 19th century arsenal to a converted, landmark power plant, all of athenahealth’s offices were carefully chosen to represent our innovative spirit and promote the most positive and productive work environment for our teams. Our 10 offices across the United States and India — plus numerous remote employees — all work to modernize the healthcare experience, together.
Our company culture might be our best feature.
We don't take ourselves too seriously. But our work? That’s another story. athenahealth develops and implements products and services that support US healthcare: It’s our chance to create healthier futures for ourselves, for our family and friends, for everyone.
Our vibrant and talented employees — or athenistas, as we call ourselves — spark the innovation and passion needed to accomplish our goal. We continue to expand our workforce with amazing people who bring diverse backgrounds, experiences, and perspectives at every level, and foster an environment where every athenista feels comfortable bringing their best selves to work.
Our size makes a difference, too: We are small enough that your individual contributions will stand out — but large enough to grow your career with our resources and established business stability.
Giving back is integral to our culture. Our athenaGives platform strives to support food security, expand access to high-quality healthcare for all, and support STEM education to develop providers and technologists who will provide access to high-quality healthcare for all in the future. As part of the evolution of athenahealth’s Corporate Social Responsibility (CSR) program, we’ve selected nonprofit partners that align with our purpose and let us foster long-term partnerships for charitable giving, employee volunteerism, insight sharing, collaboration, and cross-team engagement.
What can we do for you?
Along with health and financial benefits, athenistas enjoy perks specific to each location, including commuter support, employee assistance programs, tuition assistance, employee resource groups, and collaborative workspaces — some offices even welcome dogs.
In addition to our traditional benefits and perks, we sponsor events throughout the year, including book clubs, external speakers, and hackathons. And we provide athenistas with a company culture based on learning, the support of an engaged team, and an inclusive environment where all employees are valued.
We also encourage a better work-life balance for athenistas with our flexibility. While we know in-office collaboration is critical to our vision, we recognize that not all work needs to be done within an office environment, full-time. With consistent communication and digital collaboration tools, athenahealth enables employees to find a balance that feels fulfilling and productive for each individual situation.
athenahealth is committed to a policy of equal employment opportunity—that’s why we recruit and hire applicants without regard to race, color, religion, sex (including pregnancy), national origin, disability, age, sexual orientation, veteran status, genetic information, gender identity, gender expression, or any other factor prohibited by law. We’re happy to provide a reasonable accommodation, for those with a disability, to complete any part of the application process. If you are unable to access or use this online application process and need an alternative method for applying, please contact us at taoperations@athenahealth.com for assistance.
https://www.athenahealth.com/careers/equal-opportunity
athenahealth Boston, Massachusetts, USA Office
80 Guest Street, Boston, MA, United States, 02135
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