Executive Assistant

Deputy is a global SaaS remote-first workforce management company with hubs in Sydney, Melbourne, San Francisco and London, plus team members working remotely across the United States. Our platform serves over 1.5 million workers and 375,000 workplaces across 100+ countries. We are backed by top global investors and recently achieved Unicorn status. 

At Deputy, we’re improving the world of work, one shift at a time, for 80% of the world’s workforce: hourly workers. These are the dedicated employees who keep our world running – from baristas to nurses, cleaners to delivery drivers, florists to factory workers. Despite their vital role in society, most workplace technology has focused on those workers who sit behind a desk, but at Deputy, we transform the frontline. When businesses use Deputy, their workplaces thrive – the business is more profitable, compliant, and productive, while the workers are more engaged and happier at work.

If you’re passionate about creating solutions that put people first and helping businesses and their teams thrive, join us at Deputy and make an impact where it matters most!

The Role

The Executive Assistant will play a crucial role in ensuring the smooth operation of our executive team’s daily activities. This position requires a strategic thinker with strong organizational skills and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will have experience in a scaling high-tech organization within the SaaS industry and a deep understanding of executive support responsibilities.

Responsibilities

• Provide high-level administrative support to executives, including managing schedules, appointments, and travel arrangements.
• Prepare and organize documents, reports, and presentations for executive meetings and conferences.
• Act as a liaison between the executive team and internal/external stakeholders, ensuring effective communication and collaboration.
• Manage special projects and initiatives as assigned, ensuring timely completion and adherence to objectives.
• Assist in the preparation and follow-up of agendas and minutes for meetings, ensuring all action items are tracked and executed.
• Maintain confidentiality of sensitive information and exercise discretion in all interactions.
• Monitor and manage executive correspondence, prioritizing responses and flagging urgent matters.
• Develop and maintain efficient office systems and processes to enhance productivity.
• Coordinate and plan team events, including off-site meetings, retreats, and training sessions.
• Serve as a lead and mentor to other Executive Assistants, providing guidance, training, and support to ensure consistency in processes, communication, and performance across the administrative team.
• Support in-office leadership and company-wide meetings events onsite across all Deputy regions as needed.

Qualifications & Requirements

• 5+ years of experience as an Executive Assistant, preferably in the SaaS or technology sector.
• Exceptional organizational and time-management skills, with the ability to prioritize tasks and work under pressure.
• Strong communication skills, both written and verbal, with a high level of professionalism.
• Proficient in Google Suite and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools.
• Demonstrated ability to handle confidential information with integrity and professionalism.
• Strong problem-solving skills and attention to detail.
• Flexibility to adapt to changing priorities and business needs.
• Willingness to travel for onsite events in all Deputy regions as needed to support leadership and company-wide meetings and events.

Employee Perks

- Ownership in the company via Share Options

- Company match 401k plan

- Comprehensive health benefits

- Commuter reimbursement program

- Flexible remote-first work policy

- Company wide development and coaching

Deputy believes in equal opportunity and that inclusiveness and diversity promotes innovation. Our global team members are from a variety of cultures. And we welcome different perspective and skills. 

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