Executive Assistant XF

Position Overview

Autodesk is seeking a highly organized, proactive, and collaborative Executive Assistant to support the Vice President of Experience Foundations (XF). This role is critical in enabling leadership effectiveness by managing administrative operations, coordinating key activities, and driving team initiatives.

The ideal candidate is detail-oriented, thrives in a fast-paced environment, and brings strong judgment, discretion, and communication skills. You will play a central role in keeping the XF organization running smoothly while contributing to a positive and engaging team culture.

Responsibilities

Executive Support:

• Provide comprehensive administrative support to the VP of Experience Design

• Manage complex calendars, scheduling across time zones, and prioritization of meetings

• Coordinate domestic and international travel arrangements, including itineraries and logistics

• Prepare and submit expense reports in a timely and accurate manner

• Act as a point of contact for internal and external stakeholders, maintaining professionalism and confidentiality

Team & Organizational Support:

• Partner with XF leadership and operations teams to support organizational priorities

• Assist with planning and execution of team meetings, offsites, and leadership sessions

• Track and help drive follow-ups on key initiatives and action items

• Support onboarding activities for new team members

Event Management:

• Plan and execute internal events such as team offsites, workshops, and all-hands meetings

• Coordinate logistics including venues, catering, materials, and communications

• Collaborate with cross-functional partners (e.g., Workplace, IT, Finance) to ensure seamless event delivery

Team Initiatives & Culture:

• Contribute to team engagement initiatives and culture-building activities

• Support communications, newsletters, and internal updates as needed

• Identify opportunities to improve team processes and administrative efficiency

Minimum Qualifications

• 3+ years of experience supporting senior executives or leaders in a fast-paced environment

• Proven experience managing complex calendars, travel, and expenses

• Strong organizational and time management skills with high attention to detail

• Excellent written and verbal communication skills

• Ability to handle sensitive information with discretion

Preferred Qualifications

• Experience supporting VP-level or higher executives

• Experience in a design, product, or technology organization

• Strong event planning and coordination experience

• Proficiency with tools such as Microsoft Office, Google Workspace, Concur, and collaboration platforms (e.g., Slack, Teams)

• Self-starter with the ability to anticipate needs and solve problems proactively

The Ideal Candidate

• Highly organized and dependable

• Strong interpersonal skills and a collaborative mindset

• Adaptable and comfortable navigating ambiguity

• Proactive with a strong sense of ownership

• Committed to fostering an inclusive and positive team environment

About Autodesk

Welcome to Autodesk! Amazing things are created every day with our software – from the greenest buildings and cleanest cars to the smartest factories and biggest hit movies. We help innovators turn their ideas into reality, transforming not only how things are made, but what can be made.

We take great pride in our culture here at Autodesk – it’s at the core of everything we do. Our culture guides the way we work and treat each other, informs how we connect with customers and partners, and defines how we show up in the world.

When you’re an Autodesker, you can do meaningful work that helps build a better world designed and made for all. Ready to shape the world and your future? Join us!

Benefits

From health and financial benefits to time away and everyday wellness, we give Autodeskers the best, so they can do their best work. Learn more about our benefits in the U.S. by visiting https://benefits.autodesk.com/

Equal Employment Opportunity

At Autodesk, we're building a diverse workplace and an inclusive culture to give more people the chance to imagine, design, and make a better world. Autodesk is proud to be an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender, gender identity, national origin, disability, veteran status or any other legally protected characteristic. We also consider for employment all qualified applicants regardless of criminal histories, consistent with applicable law.

Diversity & Belonging

We take pride in cultivating a culture of belonging where everyone can thrive. Learn more here: https://www.autodesk.com/company/diversity-and-belonging

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