Provide administrative and coordination support to the Chief of Staff and CEO office: manage calendars, schedule and coordinate meetings, support travel and expenses, maintain trackers and action logs, liaise with stakeholders and executive assistants, use Microsoft 365 and AI tools for productivity, and handle confidential information with discretion.
The Chief of Staff Office supports the CEO and leadership team by ensuring smooth day-to-day operations and effective coordination across priorities. This is a fast-paced, high-visibility environment where organisation, responsiveness, and attention to detail are critical.
We are looking for a Executive Administrator to support the Chief of Staff to the CEO. This role focuses on executive support, coordination, and administrative delivery, helping ensure meetings, communications, and logistics run seamlessly.
This role is ideal for someone early in their career who is highly organised, reliable, and eager to build experience supporting senior leaders in a dynamic environment.
Responsibilities
Executive & Administrative Support
- Provide day-to-day administrative support to the Chief of Staff
- Assist with managing a complex and evolving calendar, ensuring alignment to priorities
- Coordinate meetings, including scheduling, logistics, and confirmations
- Support travel planning and basic expense coordination where needed
Coordination & Organisation
- Support coordination across teams by ensuring information is shared clearly and on time
- Maintain simple trackers, action logs, and schedules
Help ensure tasks and deliverables are organised and visible
Stakeholder Support
- Build effective working relationships with stakeholders across the business
- Work closely with Executive Assistants and team members to ensure alignment
- Act as a reliable and responsive point of contact for coordination requests
Digital & Ways of Working
- Use Microsoft 365 tools (Outlook, Teams, PowerPoint, Excel, SharePoint) in day-to-day work
- Use AI tools (e.g., Copilot) to support note-taking, summarisation, and drafting
- Adopt efficient ways of working and continuously look for small improvements
Confidentiality & Professional Standards
- Handle sensitive information with discretion and professionalism
- Maintain high standards of accuracy, organisation, and reliability
Qualifications
Core Skills
- Strong organisational and time management skills
- High attention to detail and accuracy
- Clear written and verbal communication
- Ability to prioritise tasks and manage multiple requests
Working Style
- Proactive, dependable, and responsive
- Positive attitude and willingness to learn
- Comfortable working in a fast-paced environment
Tools & Digital Skills
- Good working knowledge of Microsoft 365 tools
- Confidence using digital tools to support productivity (AI experience a plus, not essential)
Interpersonal Skills
- Strong teamwork and collaboration
- Professional approach when working with senior stakeholders
- Good judgement and discretion
Experience
Experience in administration, coordination, or similar roles
- Experience working in a corporate or fast-paced environment is beneficial but not essential
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Boston is a powerhouse for technology innovation thanks to world-class research universities like MIT and Harvard and a robust pipeline of venture capital investment. Host to the first telephone call and one of the first general-purpose computers ever put into use, Boston is now a hub for biotechnology, robotics and artificial intelligence — though it’s also home to several B2B software giants. So it’s no surprise that the city consistently ranks among the greatest startup ecosystems in the world.
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