Events & Tradeshows Associate
Job Summary:
The Events & Tradeshows Associate supports the execution of the company’s events strategy. The ideal candidate excels in organization, communication, and multitasking in a fast-paced environment.
Job Duties Include:
-
Coordinate 100+ regional and national tradeshows, including registration, staff assignments, shipping, onsite logistics, and lead capture tools.
-
Manage scheduling event shipments and booth materials.
-
Assist with ENGAGE user conference components and logistics.
-
Create and maintain Salesforce event campaigns.
-
Manage event lead capture process of set up, routing, and sales follow-up.
-
Support internal and external event inquiries and ensure appropriate event assets and supplies.
-
Maintain tradeshow materials inventory and support distribution and refreshes.
-
Collaborate with Sales and Marketing to prepare teams with collateral, talking points, and event knowledge.
-
Ensuring the sales team has appropriate assets and equipment for events, such as product collateral, signage, promotional items, supplies, audio-visuals, etc.
-
Support hosted events and industry conferences by coordinating with internal and external teams, including but not limited to:
-
Research of event opportunities and details
-
Coordination of staff assignments and travel itineraries relative to even needs
-
Gathering presentation items such as session descriptions, presentations, speaker bios and headshots, special requests, etc.
-
Assistance with additional pre-event preparation and on-site logistics activities.
-
Handle internal and external events inquiries.
-
Research and coordinate acquisition and management of events promotional items.
-
Assist with marketing hosted events and lunch & learn training events.
-
Performs all other duties as assigned.
Requirements:
-
Bachelor’s degree in related field or equivalent experience of coordinating corporate or association events.
-
0–4 years in events, marketing, or related field.
-
Strong organizational and communication skills.
-
Ability to prioritize and manage multiple tasks concurrently.
-
Detail-oriented and highly organized.
-
Strong multitasking and time management skills.
-
Professional communication and cross-functional collaboration.
-
Able to work independently.
-
Experience with Salesforce preferred.
-
Ability to lift up to 30 lbs.
-
Travel up to 30%.
Top Skills
Similar Jobs
What you need to know about the Boston Tech Scene
Key Facts About Boston Tech
- Number of Tech Workers: 269,000; 9.4% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Thermo Fisher Scientific, Toast, Klaviyo, HubSpot, DraftKings
- Key Industries: Artificial intelligence, biotechnology, robotics, software, aerospace
- Funding Landscape: $15.7 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Summit Partners, Volition Capital, Bain Capital Ventures, MassVentures, Highland Capital Partners
- Research Centers and Universities: MIT, Harvard University, Boston College, Tufts University, Boston University, Northeastern University, Smithsonian Astrophysical Observatory, National Bureau of Economic Research, Broad Institute, Lowell Center for Space Science & Technology, National Emerging Infectious Diseases Laboratories


