Events Manager

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Why join the Wyss Institute at Harvard University?

The Wyss Institute’s mission is to transform healthcare and the environment by emulating the way nature builds. We harness the imagination of academia and the focus of industry to translate ground-breaking technologies into commercial products that solve big problems. We support research that universities, companies, and venture capital firms don’t fund because they view it as too risky.  We prefer to use the word “challenging,” and we love challenges. For more information discover our technologies, catch up on our recent news, or watch our latest videos.

About You: 

You are a collaborative, impact-focused problem solver who wants to be part of a dynamic team dedicated to creating and commercializing novel approaches to global challenges in healthcare and sustainability. You want the opportunity to innovate and apply your knowledge to tackle projects in a fast past-paced, entrepreneurial environment. You enjoy working with highly motivated, diverse teams and leveraging your expertise to create innovations that can change the world.

About the Role: 

Reporting to the COO & Technology Translation Director, you will design and deliver engaging, high-impact events that highlight the Institutes' research, innovation and collaborative culture. You will manage the full lifecycle of Institute events, from strategic planning and budgeting to marketing logistics and execution

What You'll Do: 

• Manage and executes Wyss Institute Events. Oversees all event-related details including schedule planning, accommodations, on-site staffing, travel, transportation, parking, registration, catering, audio-visual and other technical requirements associated with Institute events.
• Collaborates with the Wyss Executive team, researchers, faculty and the wider Wyss community to develop the long-term vision of Wyss Institute events, bringing innovation and efficiency to events as well as new initiatives.
• Formulates an academic year calendar of events ensuring that it supports the overall mission of promoting current research endeavors and strategic engagement initiatives. Provides executive leadership with event feedback and identifies areas of improvement.
• Creates and adheres to event budgets and timelines; collaborates with the Finance team to track and analyze spending in order to create budgetary forecasts.
• Researches and negotiates with hotels, airlines, and other vendors for discounting rates while adhering to Harvard University's financial travel and sponsored research policies; manages material contracts and agreements with vendors.
• Develops marketing strategies and communications to promote Institute events and ensures event material are updated. Promotes and publicizes events through email, printed mailings, posters, and/or other appropriate venues.
• Contributes to enhancing the work culture by participating in cross-functional teams to brainstorm ideas and assist with execution

What You'll Need:

• Bachelors degree required in Communications, Social Sciences or related field. A minimum of 5 years of experience in planning, managing and executing events required . 

Desirable Skills: 

• Experience in an academic setting working with multiple stakeholders preferred.
• Strong organizational skills, creativity, motivation and oral and written skills are required.
• Ability to plan and manage multiple projects with various stakeholders simultaneously is a must.
• Ability to perform independently as well as to collaborate with others is critical.
• Ability to provide superior client service to all levels of the organization with diplomacy, tack, and confidence is required. 

• Standard Hours/Schedule: 35 hours per week
• Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position
• Pre-Employment Screening: Identity, Education. 

Why you’ll like working with us:

At the Wyss Institute, you’re a member of a supportive, dynamic community that is united by its shared goal of changing the world through groundbreaking technology development and commercialization. We encourage your professional growth and development through mentorship and tuition reimbursement to support continued learning, and more. We also support your physical, financial, and mental well-being through generous time off benefits, gym reimbursements, and other programs offered through Harvard. Our facility is located in a new, state-of-the-art life sciences building in the lively Fenway neighborhood, where you have access to multiple amenities including a roof top terrace with stunning views of Boston and proximity to numerous restaurants and cultural attractions.  We value an inclusive and diverse workforce, and believe that our differences enrich the work environment for all.

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Work Format Details

This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on Employment Outside of Massachusetts. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Salary Grade and Ranges

This position is salary grade level 057. Please visit  Harvard's Salary Ranges  to view the corresponding salary range and related information. 

Benefits

Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to: 

• Generous paid time off including parental leave 
• Medical, dental, and vision health insurance coverage starting on day one 
• Retirement plans with university contributions 
• Wellbeing and mental health resources 
• Support for families and caregivers 
• Professional development opportunities including tuition assistance and reimbursement 
• Commuter benefits, discounts and campus perks 

Learn more about these and additional benefits on our Benefits & Wellbeing Page. 

EEO/Non-Discrimination Commitment Statement

Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.

Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non-discrimination policy. Harvard's equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.