HR Coordinator

Position Summary 

The HR Coordinator is a key member of Effectual’s Human Resources team, focused on supporting the day-to-day execution of HR processes under the direction of HR leadership. This role is responsible for onboarding coordination, HR systems administration, and ensuring accurate and compliant employee records. This position serves as an operational support partner to the Senior HR Business Partner working closely with HR leadership, hiring managers, and IT to ensure consistent and seamless employee experience. 

This is a highly organized, detail-oriented role for someone who takes pride in structured processes, proactive communication, and and strong follow-through. The HR Coordinator ensures that new hires are set up for success, and that core HR processes are executed accurately and on time. 

This role operates under the guidance of HR leadership and does not independently manage employee relations matters or termination decisions. 

Effectual is a fully distributed, high-growth AWS Premier Consulting Partner with approximately 200 employees across 30+ states. This role operates in a hybrid environment and reports directly to the CHRO. 

A Glimpse into the Daily Routine of an HR Coordinator 

 This role operates on a consistent weekly rhythm focused on execution, coordination, and follow-through. 

• Monday: Confirm new hire system access with IT and ensure all upcoming hires are prepared for Day 1  

• Tuesday: Process I-9s and update ADP records for recent hires  

• Wednesday: Coordinate with hiring managers on onboarding activities and follow up on compliance requirements  

• Thursday: Send Day 5 check-ins and update onboarding trackers  

• Friday: Prepare for upcoming start dates — send manager reminders, confirm buddy assignments, and finalize onboarding checklists  

While hiring volume and state requirements may vary, processes are clearly defined and supported by established templates. The HR Coordinator is responsible for executing these processes consistently and escalating any gaps to HR leadership. 

Essential Duties and Responsibilities 

Onboarding Logistics 

• Support new hires as a point of contact from offer acceptance through Day 30, following established HR processes to ensure a consistent and welcoming experience 

• Initiate and track I-9 completion within legal deadlines; conduct E-Verify as required 

• Assist with coordinating equipment orders and system access requests with IT; confirm delivery and access before each new hire’s start date 

• Follow established onboarding checklists for each new hire cohort, tracking completion and escalating gaps to HR leadership 

• Send welcome communications and Day 1 logistics emails using established templates 

• Support buddy program coordination as directed by HR leadership; notify buddies, facilitate introductions, and maintain the buddy tracker 

• Send Day 5, Week 2, and 30-day check-in communications from established templates; flag early disengagement signals to HR leadership 

• Send manager reminder templates prior to each cohort start date; follow up with managers on Day 1 responsibilities as directed by HR leadership 

• Enroll new hires in Udemy Business and assign appropriate learning paths on Day 1 

HR Systems & Records 

• Support the creation and maintenance of accurate employee records in ADP Workforce Now, including new hire setup, status changes, and terminations 

• Process data entry for employee changes including title updates, department transfers, compensation adjustments, and terminations 

• Assist in maintaining organized digital employee files, ensuring documentation is complete, accurate, and properly stored per HR standards 

• Generate routine HR reports from ADP as requested by HR leadership 

• Support benefits enrollment communications and open enrollment logistics in partnership with HR Manager, Payroll & Benefits 

Qualifications 

• 3–5 years of HR coordinator, HR generalist, or related HR experience 

• Hands-on experience with an HRIS system; ADP Workforce Now experience strongly preferred 

• Working knowledge of I-9 compliance and E-Verify processes 

• Exceptional organizational skills and attention to detail — you follow established processes to a high standard and follow through consistently 

• Strong written and verbal communication skills; able to communicate with professionalism across all levels of the organization 

• Ability to manage multiple priorities in a fast-paced, distributed work environment while operating within a defined structure and escalating appropriately 

• Comfort working with confidential employee information and maintaining appropriate discretion at all times 

• Bachelor’s degree in Human Resources, Business Administration, or related field, or equivalent practical experience 

Nice-to-Have Skills and Experience 

• Experience supporting onboarding programs at a distributed or fully remote company 

• Familiarity with Udemy Business or similar LMS platforms 

• Experience in a technology consulting or professional services environment 

Company Offered Benefits 

Full-time employees are eligible to participate in our employee benefit programs: 

• Medical, dental, and vision health insurances 

• Short-term disability, long-term disability, and life insurances 

• 401(k) with Company match 

• Paid time off (PTO) — 120 hours accrued over one year 

• Paid time off for major holidays (14 days per year) 

• Udemy Business access for professional development 

• Hybrid work environment 

These and any other employee benefit offerings are subject to management’s discretion and may change at any time. 

Physical Demands and Work Environment 

The work is generally performed in an office or hybrid environment. Physical demands include sitting, keyboarding, verbal communication, and written communication. Employees are occasionally required to stand, walk, reach with hands and arms, climb or balance, and stoop, kneel, crouch, or crawl. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions. 

Salary Range for this position: $65,000 – $85,000 annually 

“Salary ranges provided are for informational purposes only and may vary depending on factors such as experience, qualifications, and geographic location. The final salary offer will be determined based on the candidate’s skills and alignment with the role requirements.” 

This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described, and may be amended anytime at the sole discretion of the Employer. Duties and responsibilities are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship. Effectual Inc. is an EEO employer and does not discriminate on the basis of any protected classification in its hiring, promoting, or any other job-related opportunity.