Provides executive and administrative support to the CEO, including calendar and travel coordination, priority management, CRM maintenance, client follow-up, event logistics, meeting planning, office organization, phone coverage, and light project support. The role also supports California events and occasional personal scheduling tasks for the CEO. It is designed for an active-duty military member transitioning through the DoD SkillBridge program.
DoD SkillBridge Internship: Executive Assistant to the CEO
SkillBridge Host Company: Jacob Green & Associates
SkillBridge Provider: Vets2PM LLC
Location: Hybrid in Irvine/Tustin Area, CA (Must live in the Orange County, CA areal)
Applicants must
be active-duty U.S. Military Members who qualify
for the DoD SkillBridge Program.
To Apply: Go to www.vets2pm.com/skillbridge and complete the SkillBridge interest form. Return to this posting and click ‘Apply’.
We are seeking a transitioning military professional to serve as the Executive Assistant to the CEO of a rapidly growing consulting firm that supports local government agencies throughout California. Think of this position as a combination of an Executive Officer (XO), operations coordinator, and mission support specialist responsible for managing the CEO’s schedule, coordinating competing priorities, anticipating needs, and ensuring nothing falls through the cracks. The ideal candidate thrives in a fast-paced environment, exercises exceptional attention to detail, adapts quickly to changing priorities, and takes pride in helping the entire team accomplish its mission. We love our SkillBridge team members and you will have a lot of fellow veterans helping you be successful.
We welcome transitioning military members with experience in the following roles or similar assignments: Executive Assistant / Executive Administrative Assistant Commander's Executive Assistant Commander's Support Staff / Command Support Staff Administrative Specialist / Administrative NCO Executive Officer (XO) Operations Specialist / Operations NCO Personnel Specialist / Human Resources Specialist Command Secretary / Senior Enlisted Administrative Support Protocol Officer / Protocol Specialist Military Aide / Aide-de-Camp Staff Officer with executive coordination experience Logistics Coordinator / Administrative Operations Specialist Ideal candidates have experience supporting senior military leaders while managing complex schedules and coordinating competing priorities. Strong organizational skills and exceptional attention to detail are essential. We particularly value individuals who demonstrate initiative and sound judgment while thriving in fast-paced environments.
The role reports directly to the CEO/Owner and includes the following responsibilities:
- Providing administrative support to the executive leadership team, including calendar management, scheduling, and travel coordination.
- Serving as the company’s “air traffic controller,” helping coordinate requests, priorities, and follow-through.
- Providing light project support to the CEO.
- Maintaining CRM records and assisting with client follow-up and email correspondence for the CEO.
- Coordinating the CEO’s keynote speaking engagements, including client communication and logistics.
- Planning and supporting meetings, CEO-hosted functions, and internal company training days.
- Answering the main office phone and directing inquiries.
- Ordering supplies, tracking inventory, and keeping the JGA office organized.
- Providing in-person support at California events, including book signings, conference booths, and on-site logistics.
- Assisting with occasional personal tasks for the CEO, such as scheduling medical appointments (approximately 5% of the role).
- Supporting other tasks and projects as needed.
Jacob Green & Associates is a rapidly growing company dedicated to helping local government leaders solve complex challenges and make a meaningful difference in their communities. Our culture is built on teamwork and service excellence with a strong commitment to supporting our people and creating opportunities for professional growth. Transitioning military members will find a mission-driven organization that values their leadership experience and work ethic while offering a collaborative environment and the opportunity to build a rewarding civilian career.
Similar Jobs
eCommerce • Legal Tech • Professional Services • Software • Data Privacy
Manage a portfolio of established customer accounts via inbound and outbound calls, uncover upsell and retention opportunities, meet sales and retention targets, monitor purchasing patterns, perform follow-up outreach, and build long-term customer relationships in a metrics-driven environment.
Aerospace • Information Technology • Software • Cybersecurity • Design • Defense • Manufacturing
Develops dashboards, reports, KPIs, data models, and API-driven pipelines using Tableau, Power BI, Smartsheet, SQL, and related tools. The role validates and analyzes data, supports PMO reporting and maturity assessments, improves automation and data quality, and provides insights for program reviews and leadership decisions. It also coordinates Change Board Meetings and collaborates with cross-functional teams on reporting requirements.
Top Skills:
APIsETLExcelPower BISmartsheetSQLTableauUnixWindows
Artificial Intelligence • Automotive • Greentech • Information Technology • Machine Learning • Software • Cybersecurity
Provides remote technical customer support for Xtime and Cox Automotive products through phone, email, and chat. Resolves routine product and application issues, documents cases in CRM systems, trains and coaches customers, coordinates with internal teams, and follows up through resolution while meeting quality standards.
Top Skills:
Cox Automotive SuiteCRMGenesys PurecloudSalesforceXtime
What you need to know about the Boston Tech Scene
Boston is a powerhouse for technology innovation thanks to world-class research universities like MIT and Harvard and a robust pipeline of venture capital investment. Host to the first telephone call and one of the first general-purpose computers ever put into use, Boston is now a hub for biotechnology, robotics and artificial intelligence — though it’s also home to several B2B software giants. So it’s no surprise that the city consistently ranks among the greatest startup ecosystems in the world.
Key Facts About Boston Tech
- Number of Tech Workers: 269,000; 9.4% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Thermo Fisher Scientific, Toast, Klaviyo, HubSpot, DraftKings
- Key Industries: Artificial intelligence, biotechnology, robotics, software, aerospace
- Funding Landscape: $15.7 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Summit Partners, Volition Capital, Bain Capital Ventures, MassVentures, Highland Capital Partners
- Research Centers and Universities: MIT, Harvard University, Boston College, Tufts University, Boston University, Northeastern University, Smithsonian Astrophysical Observatory, National Bureau of Economic Research, Broad Institute, Lowell Center for Space Science & Technology, National Emerging Infectious Diseases Laboratories
