Travel & Expense Analyst
Klaviyo is currently seeking a Travel and Expense Analyst to serve as a general go-to for activities surrounding US and UK T&E processes and procedures. This role will be instrumental in increasing operational efficiency, cross-functionally communication to promote a strong employee experience, and ensuring expense information is submitted/approved in accordance with the reimbursement schedule. This person must be self-motivated, dedicated, hard-working, and extremely organized.
The Travel and Expense Specialist will be part of the Finance Organization and work in tandem with the Accounts Payable Team within Shared Services. It’s an incredibly exciting time for our team, as Klaviyo continues to tackle new challenges in a fast-paced, growing environment. Come join us and help grow our financial operations team!
How you will make a difference:
- Perform initial check of US/UK expense reports. Ensure data accuracy regarding expense information and submitted receipts.
- Contact employees for incomplete/inaccurate expense reports. Assist in resolving errors or escalating expenses to attain the necessary level of approval.
- Perform necessary system updates to ensure approval flows and cost centers are accurate in parallel with the employee organization.
- Respond/triage requests submitted to the Travel and Expense inbox.
- Tracked employee benefits in external logs. Mitigate reimbursement overages in accordance with benefits offered in Employee Handbook and T&E Policy.
- Create profiles for new employees onboarded to the organization.
Who you are:
- Intermediate or advanced Excel skills required.
- Experience using SAP Concur or other travel and expense management softwares is a plus.
- Must be able to thrive in a fast-paced, innovative environment including ability to remain flexible, proactive, resourceful, and efficient while interacting with internal and external stakeholders.
- Ability to work collaboratively and effectively with others within and outside of Finance teams
- Excellent communication skills both on the phone and via email
- Must be detail oriented and deadline driven with strong organizational skills.
At Klaviyo we value the unique backgrounds, experiences and perspectives each Klaviyo (we call ourselves Klaviyos) brings to our workplace each and every day. We believe everyone deserves a fair shot at success and appreciate the experiences each person brings beyond the traditional job requirements. If you’re a close but not exact match with the description, we hope you’ll still consider applying.
Get to Know Klaviyo
Klaviyo is a world-leading marketing automation platform dedicated to accelerating revenue and customer connection for online businesses. Klaviyo makes it easy to store, access, analyze and use transactional and behavioral data to power highly-targeted customer and prospect communications. The company's hybrid customer-data and marketing-platform model allows companies to grow by fostering direct relationships with customers, without giving up their valuable data to popular big-tech ad platforms. Over 265,000 innovative companies like Unilever, Custom Ink, Living Proof and Huckberry sell more with Klaviyo. Learn more at www.klaviyo.com.
Klaviyo is committed to diversity and to a policy of equal employment opportunity and non-discrimination. We do not discriminate on the basis of race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, sexual orientation or any other characteristic protected by applicable law.