Data Migration Specialist

Company Overview: 

Designed for beauty, built for growth, PatientNow brings clinical-grade EMR with intuitive charting, smart AI automation, advanced photography, marketing, patient engagement, and seamless practice management into one elegant system. Everything works together naturally, helping clients create a smooth, intentional patient experience from consultation to checkout. Supported by a U.S.-based team that understands the pace and artistry of aesthetics, PatientNow provides the technology and partnership to scale with confidence.

Vision: Empowering practices and businesses to improve health and wellness worldwide by helping their clients look and feel their best.

Mission: PatientNow is elevating businesses focused on beauty, wellness and medical aesthetics with innovative, all-in-one software and consulting service solutions. People who partner with us stand out in the industry with strong market differentiation, while streamlining operations for long term success and sustainable growth.

Values:

• Show up – being present and supportive: for each other through collaboration and respect, for our customers with exceptional service, and for the business with dedication to excellence and growth.
• Own the outcome – By understanding the objective, exceeding expectations with pride, confirming resolution, communicating early and often, and continuously learning and improving
• Be Authentic – By sharing thoughts and opinions, keeping promises, showing your true self, and engaging with respect

Department: Implementation
Reports to: VP, Operation

The Data Migration Specialist plays a critical role in onboarding new PatientNow clients by managing the accurate and timely migration of customer data into the platform. This role is responsible for ensuring that clients experience a smooth and successful transition from their legacy systems through structured data transformation, import, and validation processes.

As part of the Implementation team, this individual works closely with clients and internal stakeholders to ensure data integrity, completeness, and alignment with system requirements. The role requires strong technical acumen, attention to detail, and the ability to communicate effectively with both technical and non-technical audiences. This person serves as a key partner to Implementation, Product, and Engineering teams to ensure successful client go-lives and long-term customer success.

● Clean, normalize, and map incoming client data to ensure consistency and usability within the PatientNow platform
● Execute data imports using internal tools and pre-built templates while ensuring data integrity and completeness
● Identify, troubleshoot, and resolve data-related issues throughout the implementation lifecycle
● Collaborate with Implementation Specialists to understand client use cases, business workflows, timelines, and technical requirements
● Communicate directly with clients to collect data files, clarify requirements, and guide them through migration best practices
● Provide ongoing support to clients by answering data-related questions and ensuring proper formatting standards are followed
● Perform detailed quality assurance to validate imported data, ensuring accuracy and alignment with defined project scope
● Maintain thorough documentation of data mappings, import history, validation results, and issue resolution for audit and support purposes
● Work closely with Development Operations to monitor, prioritize, and complete data import tasks within defined SLA expectations
● Contribute to the continuous improvement of migration processes, templates, internal tools, and documentation
● Partner with Product and Engineering teams to escalate data structure limitations, identify integration needs, and provide feedback on customer pain points
● Configure and maintain automated lead intake solutions that connect client websites with the PatientNow EMR system, ensuring accurate and timely creation of prospective patient records

To perform the job successfully, an individual should demonstrate the following:

• Adaptability - Demonstrates persistence and overcomes obstacles. Measures self against a high standard of excellence. Recognizes opportunities and takes action. Sets and achieves challenging goals. Takes calculated risks when appropriate.

• Business Ethics – Builds trust through integrity and accountability. Keeps commitments. Treats others with respect. Upholds organizational values in all interactions.

• Communication - Demonstrates strong listening and comprehension skills. Clearly communicates ideas in both written and verbal formats. Keeps stakeholders informed and aligned. Selects appropriate communication methods based on audience.

• Continuous Learning - Actively seeks feedback and development opportunities. Assesses strengths and areas for growth. Shares knowledge with others. Continuously builds skills and expertise.

• Problem Solving - Gathers and analyzes information effectively. Identifies issues early and develops practical solutions. Approaches challenges with a structured and thoughtful mindset. Works well in collaborative problem-solving environments.

• Teamwork - Balances individual ownership with team collaboration. Contributes to a positive team environment. Welcomes feedback and values diverse perspectives. Prioritizes team and customer success over individual recognition.

● 2 to 4 years of experience in data migration, data analysis, implementation support, or a technical onboarding role
● Strong proficiency in Excel or Google Sheets, including experience working with CSV files, data mapping, and validation
● Demonstrated ability to work with large datasets and understand relational data structures
● Strong analytical thinking and problem-solving capabilities with exceptional attention to detail
● Ability to communicate clearly and effectively with both technical and non-technical stakeholders
● Experience working in a SaaS or B2B technology environment
● Ability to manage multiple projects and deadlines in a fast-paced, customer-facing environment

Preferred:
● Experience working with SQL, APIs, or data integration tools such as Postman, Zapier, or ETL platforms
● Familiarity with CRM, EMR, ERP, or other healthcare or business systems
● Bachelor’s degree in Information Systems, Computer Science, Business, or a related field

This position does not have supervisory responsibilities.

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.

Note: PatientNow jobs are listed on our careers page patientnow.com/careers and select job boards. We will never ask for payment or sensitive info. Official emails come from @patientnow.com, @recura.ai or [email protected]