Data Entry Clerk

We are seeking a reliable, detail-oriented, and organized Data Entry Clerk to accurately enter, update, maintain, and verify information in company databases and computer systems. The Data Entry Clerk will be responsible for processing documents, maintaining accurate records, identifying discrepancies, and ensuring information is entered efficiently and securely.

The ideal candidate has strong attention to detail, excellent organizational skills, accurate typing and data-entry abilities, and the ability to handle confidential information professionally.

Key Responsibilities

• Enter, update, and maintain information in databases, spreadsheets, and company systems.
• Accurately process data from paper documents, electronic files, forms, emails, and other sources.
• Review data for accuracy, completeness, and consistency.
• Identify and correct data-entry errors and discrepancies.
• Verify information against source documents before entering or updating records.
• Organize and maintain electronic and physical files.
• Process invoices, orders, applications, customer records, employee records, or other documents as assigned.
• Update existing records with new or corrected information.
• Perform regular data audits and quality-control checks.
• Research missing or incorrect information and obtain clarification when necessary.
• Maintain accurate records of completed work and outstanding items.
• Scan, upload, rename, and organize electronic documents.
• Convert information between spreadsheets, databases, and other systems as required.
• Generate basic reports and spreadsheets.
• Assist other departments with administrative and data-related tasks.
• Handle sensitive and confidential information in accordance with company policies.
• Follow established data-entry procedures, security requirements, and quality standards.
• Meet assigned productivity and accuracy goals.
• Communicate issues, system problems, or recurring data discrepancies to supervisors.
• Perform other administrative duties as assigned.

Data Accuracy & Quality Control

• Double-check entered information for spelling, numbers, dates, addresses, and other details.
• Compare records against original documentation.
• Identify duplicate, incomplete, or inconsistent records.
• Correct errors promptly and document changes when required.
• Maintain high standards for data accuracy and completeness.
• Follow established naming conventions and filing procedures.
• Protect data from unauthorized access or disclosure.

Administrative Support

The Data Entry Clerk may also assist with:

• Filing and document management.
• Preparing spreadsheets and reports.
• Email correspondence.
• Scheduling and administrative coordination.
• Invoice and order processing.
• Customer or employee record maintenance.
• Scanning and digital document organization.
• General office support.

Qualifications

Required Qualifications

• High school diploma or equivalent preferred.
• Previous data entry, administrative, office, or clerical experience preferred.
• Strong typing and computer skills.
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to work independently and meet deadlines.
• Ability to handle repetitive tasks while maintaining accuracy.
• Good written and verbal communication skills.
• Ability to maintain confidentiality.
• Reliable attendance and punctuality.

Preferred Qualifications

• Previous experience working with databases or spreadsheets.
• Experience with Microsoft Excel or Google Sheets.
• Experience with document-management or data-entry software.
• Experience working with CRM, ERP, HRIS, accounting, or inventory systems.
• Experience handling confidential or sensitive information.
• Bilingual or multilingual skills may be beneficial depending on business needs.

Technical Skills

The Data Entry Clerk should be comfortable using:

• Microsoft Excel.
• Microsoft Word.
• Google Sheets and Google Docs.
• Email and calendar applications.
• Databases and data-entry systems.
• CRM or ERP systems.
• Document-management software.
• Scanners and standard office equipment.

Typing-speed requirements may vary depending on the position. A strong emphasis should be placed on accuracy, consistency, and attention to detail, in addition to speed.

Key Performance Indicators

Performance may be evaluated based on:

• Data-entry accuracy.
• Productivity and processing volume.
• Timeliness of completed assignments.
• Number of errors or corrections required.
• Record completeness.
• Compliance with data-security procedures.
• Organization of files and records.
• Ability to meet deadlines.
• Reliability and attendance.
• Quality of administrative support.

Core Competencies

• Attention to Detail
• Accuracy
• Organization
• Time Management
• Data Entry
• Computer Literacy
• Typing
• Confidentiality
• Problem Solving
• Communication
• Reliability
• Multitasking
• Accountability
• Quality Control

Work Environment

This position typically works in an office, remote, or hybrid environment and involves extended periods of computer use and repetitive data-entry tasks.

The position may require:

• Sitting and working at a computer for extended periods.
• Repetitive keyboard and mouse use.
• Managing large volumes of information.
• Working independently with minimal supervision.
• Meeting daily, weekly, or project-based deadlines.
• Handling confidential or sensitive records.

Compensation and Benefits

Compensation will be based on experience, qualifications, location, and company policies. Benefits may include:

• Competitive hourly or salaried compensation.
• Health, dental, and vision insurance.
• Paid time off.
• Paid holidays.
• Retirement savings plan.
• Employee assistance programs.
• Professional development opportunities.
• Flexible or remote work options, where applicable.