Corporate Coordinator

Job Summary

Introba is a global consulting firm seeking a professional, energetic front desk coordinator to join our Saint Louis team Monday through Friday, 8 a.m. to 5 p.m., serving as the first point of contact for employees & guests. Key roles include providing a clean & welcoming office environment, administrative support to all team members as necessary, answer & direct incoming callers or inquiries, coordinate & manage vendor lunch & learns, and process incoming and outgoing mail with discretion. Your strong communication and organizational skills will contribute to Introba’s continued success, creating a welcoming and efficient environment for staff, clients, or guests.

Responsibilities & Qualifications

Responsibilities:

• Anchored employee; In office Monday-Friday, 8a-5p, opening the office daily.

• Welcoming guests as they arrive, providing them with accurate information and direction.

• Handling incoming calls, taking messages, and directing calls to the appropriate staff member or department.

• Sorting incoming mail, packages, and deliveries and distributing them to the appropriate recipients. Process national & international outgoing mail, including UPS & Fed Ex Shipments along with local courier services.

• Assist with reserving conference rooms, hotels and vehicle reservations.

• Maintaining the reception area and conference rooms, keeping the area clean, organized, and presentable for guests.

• Collaborate with IT to maintain continuous operations of the AV systems within each conference room.

• Provide occasional tours of the office to assist with new hire onboarding.

• Order office, kitchen and cleaning supplies.

• Order supplies for assisting with office event planning and execution, employee engagement planning & special events coordination; sending notifications/invites, set up, hosting, and break down/clean up. This includes decorating for company recognized holidays.

• Create and maintain office announcements (birthdays, events, etc.) to be broadcast on screens around the office.

• Recognition of Saint Louis office birthdays and work anniversaries.

Qualifications:

• High School Diploma, or equivalence

• 5+ years of relevant experience

• Proficient in using MS Office, including Excel & Teams, along with other software and online tools.

• Effective verbal and written communication skills.

• Exceptional Customer Service and positive attitude.

• Capable of lifting up to 25lbs.

• Strong morals & ethics leading to discretion with private communications.

 

Additional Information

#LI-Onsite

Introba offers a comprehensive total rewards package. Our benefits may include medical*, disability* and life insurance coverage*, continuing education benefits, paid time off, employee assistance program and a retirement savings plan with company matching contributions.  *Benefits will vary by country location and may only be available in US or Canada.  

We encourage all candidates to explore our total rewards offering.

Introba is an equal opportunity employer, and we prohibit discrimination and harassment of any type as protected by federal, provincial, state or local laws. We celebrate diversity and are committed to creating an inclusive environment for all employees.  The company and its employees are required to comply with all local health authority, legal or lawful client requirements.