Contract Administrator

Essential Duties and Responsibilities

Contract Review, Negotiation, and Risk Management
• Review and negotiate project-specific agreements, purchase orders, subcontracts, NDAs, lien-related documents, insurance requirements, and other assigned contract types within established authority limits and guidelines.
• Escalate agreements that fall outside approved parameters, contain non-standard terms, exceed assigned dollar thresholds, or otherwise require higher-level review.
• Prepare and revise contract addendums based on company standards and approved language.
• Identify and communicate contractual risks related to items such as payment terms, indemnity, or insurance requirements.
• Provide guidance to internal stakeholders on contract interpretation and procedural requirements.
• This role does not review or evaluate statements of work for scope accuracy; scope validation is the responsibility of the business (Sales/Operations).

Contract Lifecycle Management
• Ensure timely and accurate processing of contract documents, including initial intake, internal routing, negotiation, signature execution, and related documentation.
• Maintain contract status and associated documentation in iReview, ensuring that contract histories and required materials are complete and current.
• Use supplemental logs or trackers when required by a specific CTC or internal process.
• Support consistent execution of contract workflows in accordance with company policies and standards.

Insurance, Bonding, and Compliance Support
• Request and obtain certificates of insurance needed for customer or project-specific requirements.
• Coordinate bonding requests (including bid, performance, payment, and warranty bonds) within delegated authority limits.
• Ensure contract terms align with insurance and bonding requirements and escalate exceptions when needed.
Government, Regulatory, and Prevailing Wage Support
• Assist with preliminary notice filings, tracking, and coordination with AR, NCS, Legal, and Operations.
• Support prevailing wage requirements, including wage determinations, reporting, and documentation needs.
• Assist with subcontractor onboarding by ensuring required documentation (licenses, W-9, COIs, NDAs/MSAs, safety documents) is collected and compliant.
Cross-Functional Collaboration and Customer Engagement
• Work closely with Sales, Operations, Legal, and other internal partners to support timely and accurate contract handling.
• Communicate professionally with customers regarding contract requirements, documentation needs, and status updates.
• Support Sales and Operations with RFP reviews (limited to contract terms), prequalification forms, and customer portal requirements.
• Provide assistance to project teams with documentation related to compliance, insurance requirements, and customer obligations.

Skills and Qualifications
Required
• Experience in contract management, commercial negotiation, or related responsibilities (specific years of experience to be confirmed based on organizational needs).
• Working knowledge of contract terms and risk identification.
• Strong attention to detail and ability to manage multiple priorities in a fast-paced environment.
• Effective written and verbal communication skills.
• Proficiency with contract management systems and tools, including iReview.

Preferred
• Experience in construction, technology integration, or other project-based industries.
• Familiarity with Convergint systems, processes, and contracting standards.
• Exposure to government contracting or prevailing wage processes.

Competencies
• Demonstrates Convergint Values and Beliefs.
• Exercises sound judgment, confidentiality, and discretion.
• Collaborates effectively across teams and with external partners.
• Shows initiative, ownership, and a continuous improvement mindset.
• Maintains professionalism and customer-focused communication.