Assistant Director of Alumni Relations & Annual Giving

Summary

Reporting to the Director of Alumni Relations & Annual Giving, the Assistant Director of Alumni Relations & Annual Giving serves as an integral part of the Institutional Advancement team. This role is multifaceted; front facing and is expected to work closely and collaboratively with all IA team members in developing and executing alumni events and fundraising activities. Areas of focus are event coordination, assistance in budget tracking and billing reconciliation, solicitation development, and donor cultivation and stewardship. This position will collaborate with the Director on the planning and implementation of targeted Alumni Relations and Donor Engagement programs and events that are in line with Regis’s current strategic plan and upcoming Centennial. The Assistant Director of ARAG will assist in the brainstorming and creation of direct mail and e-marketing materials related to annual giving and alumni relations. Throughout the year this position focuses on the Senior Class Gift, GOLD Alumni and Graduates of the 21st Century bringing creative ideas of how to engage these audiences through various mediums.  With an opportunity for future growth, this staff member would then serve as a liaison to the Alumni Ambassador Council and serve as the primary manager of Reunion Weekend. This is an exciting time at Regis as we prepare for our upcoming Centennial in 2027 and usher in new presidential leadership on July 1, 2026.

Essential Duties

Event Coordination

• Support the development and implementation of programming for alumni, including but not limited to: Reunion Weekend, regional events, campus events (Regis Women’s Network Speaker Series, Gold Tower Society Teas, etc.), mentoring/networking programs, and other special events designed to engage alumni of all ages with a strong focus on GOLD programming (Graduates of the Last Decade) and student philanthropy.
• Alongside the Director, manage all event logistics to include securing venue, vendors, event registration and oversight of related event communications.
• Oversee “post event” process: event reconciliations, post event communications (email, survey, photos), event surveys, invoices, and coordinate debrief meetings with Director or AVP as needed
• Reunion Weekend: Support Director of ARAG in event logistics that will include working to secure event facilities, food services, on-campus housing, vendor agreements, overseeing the hiring process and management of student workers; will work with the Reunion Planning Committee on specific reunion classes related activities.
• Hire and manage student workers for the annual Gala and other signature event support as assigned.

Operations, Communications & Volunteer Management

• Provide relevant administrative support and assistance for Institutional Advancement activities and programs including answering phone calls from constituents, maintaining events calendar, making travel arrangements, scheduling internal meetings, and accepting gifts; utilizes and maintains shared electronic files.
• Review the alumni & advancement email accounts daily and respond to messages or forward to correct internal contact as appropriate
• Support management and tracking of alumni relations budget and Pcard reconciliations
• Manage In Memoriam notifications, distributing class emails, update related website and assist in annual Memorial Liturgy
• Track alumni volunteers including Alumni Ambassador Council and Class Officers:
  • Manage and track Class Officers - communicate with volunteers regularly and provide materials and support when necessary
  • Maintain list of Alumni Ambassadors and committee assignments to ensure annual membership requirements are met
  • Collaborate with Alumni Ambassadors on annual programming, supporting their efforts in meeting goals and objectives
  • Required to attend Alumni Council meetings - coordinate all logistics for meetings, work with Ambassador President to set meetings and determine agenda
• Manage multiple Reunion Class Committees as assigned to oversee unique reunion celebrations/events and guide strategy for Reunion Giving goals.
• Use social media communications when necessary and serve as back-up staff for cross-training

Fundraising

• Collaborate closely with development colleagues to identify and qualify alumni prospects for gifts
• Manage a portfolio of GOLD alumni for engagement and philanthropic purposes to cultivate, solicit and steward these relationships
• Responsible for the implementation and oversight of programs to encourage and increase giving from the Graduates of the Last Decade (GOLD) alumni to the Regis Fund in their reunion and post-reunion years
• Responsible for soliciting gifts from reunion committee members and partner with fundraising colleagues to secure a growing number of annual gifts
• Manage programming and appeals for the Senior Class Gift fundraising campaign– identifying, recruiting, cultivating, educating, and supporting key student leaders beginning in their sophomore/junior year and maintain working relationship with Student Affairs colleagues.

Skills/Experience/Training Required

• Bachelor’s Degree required; 3-5 years of related higher education, alumni relations and/or fundraising experience preferred. Prior experience in event planning, and public relations or marketing preferred.
• Strong customer service skills
• Strong verbal and written communication skills; including writing, editing, and proofreading as well as organizational skills and attention to detail.
• Ability to operate a personal computer and various software programs, including Microsoft Office; knowledge of Raiser’s Edge or other database operating systems is preferred
• Some knowledge with Adobe InDesign and experience of social media preferred; willingness to learn new programs required.
• Ability to maintain confidentiality.
• Ability to work independently as a self-starter and in a team environment.
• Ability to prioritize and handle multiple tasks simultaneously and efficiently.
• Ability to take initiative and operate with minimal direction when required.
• Flexibility to travel and work evenings and weekends as needed; required to work Reunion Weekend

Other Duties and Responsibilities

• Encourage participation, foster engagement, build relationships, and collaborate with the Regis community.
• Regularly coordinate with other IA team members to ensure office and phone coverage is always available; work-study and volunteer projects are assigned appropriately.
• Stay abreast of trends and best practices in the field of higher education and alumni & donor engagement.
• Attend university events, programs, and meetings as appropriate. 
• Perform other duties assigned

Compensation: $63,000 annually.

The above statements are intended to describe the general nature and level of work being performed by people assigned to do this job. The above is not intended to be an exhaustive list of all responsibilities and duties required.

External and internal applicants, as well as position incumbents who become disabled as defined under the Americans with Disabilities Act, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case-by-case basis.

In employment, as in education, Regis College is committed to equal opportunity. Regis does not discriminate on the basis of race, color, age, religion, creed, sex, gender identity or expression, sexual orientation, ethnic or national origin, ancestry, citizenship, marital or parental status, physical or mental disability, genetic information, pregnancy, veteran’s status, membership in uniformed services or any other protected status.

Regis College Mission Statement