Analyst, Distributor& Investor Fee Specialist

Job Description Summary

For over forty years, HarbourVest has been home to a committed team of professionals with an entrepreneurial spirit and the drive to deliver impactful solutions to our clients and investing partners.  As our global firm grows, we continue to add talented individuals who seek a collaborative, open-door culture that values diversity and innovative thinking.

In our collegial environment that’s marked by low turnover and high energy, you’ll be inspired to grow and thrive. Here, you will be encouraged to build on your strengths and acquire new skills and experiences.

We are committed to fostering an environment of inclusion that promotes mutual respect among all employees. Understanding and valuing these differences maximizes the potential of both the individual and the firm

HarbourVest is an equal opportunity employer.

This position will be a hybrid work arrangement, which translates to 2-3 days minimum per week in the office.

The Analyst, Distributor & Investor Fee Specialist is responsible for the day-to-day work involving all aspects of payment related expenses for investors and third-party relationships where a Distributor Agreement is in place.  This Analyst will review legal agreements to identify servicing requirements, log, track, monitor, validate, calculate and work with cross functional teams and third parties to ensure payments are being processed accurately and  on-time.  They will be responsible for compiling fee payment data to identify themes and determine trends, validate that the invoices received by HVP are for payment of adequate services, ensure payments are aligned with executed agreements, and ongoing monitoring of HVP and third-party policies and procedures to ensure compliance with regulatory requirements.

The ideal candidate is someone who:

• Possesses strong acumen for understanding current state model and attention to detail while appreciating the big picture
• Entrepreneurial and collaborates with others in building a strategic operating model to support growth of the business
• Brings a perspective on financial and operational risks with the ability to identify areas of opportunity and partner with key stakeholders to implement short- and long-term solutions
• Demonstrates a positive attitude, a willingness to learn and collaborative spirit, approaching challenges with optimism and focus on finding solutions
• Great understanding of exceptional customer service and what it means to service our clients, our people and our firm

What you will do:

• Process and review payment invoices, ensuring accuracy and proper authentication before payment.
• Work with our Transfer Agent to ensure payments are being tracked and calculated correctly.
• Collaborate with cross functional teams to provide communication across multiple aspects of the payment lifecycle.
• Review legal agreements to determine fee payments and responsible for the end-to-end oversight throughout the payment lifecycle (Track, monitor, review, validate, confirm, process and communicate payment information).
• Disseminate reports related to fund information, regulatory requirements and or client information (as needed).
• Calculate various distributor/investor fees and coordinate payment.  
• Collaborate with internal stakeholders to identify and migrate information to a technology platform. 
• Document and update procedures to ensure adherence to relevant regulatory regulations and industry standards.
• Adress inquiries and resolving issues related to payment processing.
• Analyze data to identify trends, themes, and create reporting for all levels of management.

What you bring:

• Strong desire to learn and create efficiencies to build scale, enhance processes and remove manual work
• Team player willing to learn from others and create a collaborative community
• Enhanced skills in Microsoft Office (Excel) Smartsheets and Power BI  
• Strong written and verbal communication skills with the ability to effectively communicate with all levels of management
• Understand private equity, lifecycle of activity and how we engage with intermediaries
• Hold yourself and other accountable for results while building strong relationships
• Quantitative and adapt mindset with the ability to review analyze data, create dashboards and understand impact to the big picture

Education

• Bachelor of Arts or Science (BS/BA) or equivalent experience

Experience

• Recent college graduate or +1 years’ experience working in financial services

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