Administrative Asst, ES 12M

Job Description

Under general supervision, performs standard and some advanced secretarial and/or administrative duties, as well as independent project assignments, usually for a manager/senior manager. Position requires knowledge of practices and procedures of the department and district policy and procedures.

Responsibilities

1. Provides clerical support to the elementary school campus administrative staff (includes principals, assistant principals, etc.) Maintains campus payroll including: transmittals, time cards, substitute cards, overtime, extended leave time forms, vacation leave, absence records and paycheck distribution
2. Monitors, updates, and maintains appropriate records and documents relating to school budget including activity funds, ledger, inventory supplies, and repairs and budget reconciliations. May disburse funds, record financial transactions, and audit and balance student organization and other school fund accounts.
3. Designs and maintains a computer database equivalent to the needs of the campus with respect to all elementary school staff and personnel personal data (in case of an emergency). Maintains calendar of appointments and school/district events. Assists with the preparation of material related to opening and closing of school.
4. Makes arrangements to obtain associate teachers for absent teachers. Provides assistance to students, parents, teachers, and visitors. Writes permits for students, orders supplies for classroom teachers. Disseminates and maintains office supplies and materials.
5. Maintains confidentiality regarding staff and school related issues. Communicates with other building administrators and staff per principal directive. Coordinates office operations. Resolves most questions and problems, and refer the most complex issues to higher levels.
6. Performs other job-related duties as assigned.

Job Qualifications

EDUCATION

High School Diploma or GED

WORK EXPERIENCE

1 to 3 years

TYPE OF SKILL AND/OR REQUIRED LICENSING/CERTIFICATION

Software Microsoft Office Equipment Office equipment (e.g., computer, copier) General knowledge of accounting procedures, district policies and school laws.

LEADERSHIP RESPONSIBILITIES

Level 1-No supervisory responsibilities. May provide occasional work guidance, technical advice, and training to staff.

WORK COMPLEXITY/INDEPENDENT JUDGMENT

Work involves the application of moderately complex procedures and tasks that are quite varied. Independent judgment is often required to select and apply the most appropriate of available resources. Ongoing supervision is provided on an "as needed" basis.

BUDGET AUTHORITY

No budget development activity is required.

PROBLEM SOLVING

Decisions are made on routine matters affecting few individuals and usually within the confines of the job's own department. Specific job activities and results are typically reviewed closely. There are limited requirements for developing new ideas or changes in methods, procedures, or services.

IMPACT OF DECISIONS

Follow rules and procedures. Decisions can have minimal or no impact to HISD. Errors can be readily detected, usually by the employee, and, if made, would result in minor expense for correction.

COMMUNICATION/INTERACTIONS

Information sharing - gives and receives information such as options, technical direction, instructions, and reporting results. Interactions are mostly with customers, own supervisor, and coworkers in own and other departments.

CUSTOMER RELATIONSHIPS

Follows through with customer inquiries, requests, and complaints. Forwards difficult and non-routine inquiries or requests to appropriate level for resolution.

WORKING/ENVIRONMENTAL CONDITIONS

Work is normally performed in a typical interior work environment which does not subject the employee to any hazardous or unpleasant elements. Ability to carry and/or lift less than 15 pounds.