Administrative Assistant

Who we are
At CarGurus (NASDAQ: CARG), our mission is to give people the power to reach their destination. We started as a small team of developers determined to bring trust and transparency to car shopping. Since then, our history of innovation and go-to-market acceleration has driven industry-leading growth. In fact, we're the largest and fastest-growing automotive marketplace, and we've been profitable for over 15 years.
What we do
The market is evolving, and we are too, moving the entire automotive journey online and guiding our customers through every step. That includes everything from the sale of an old car to the financing, purchase, and delivery of a new one. Today, tens of millions of consumers visit CarGurus.com each month, and ~30,000 dealerships use our products. But they're not the only ones who love CarGurus-our employees do, too. We have a people-first culture that fosters kindness, collaboration, and innovation, and empowers our Gurus with tools to fuel their career growth. Disrupting a trillion-dollar industry requires fresh and diverse perspectives. Come join us for the ride!
Role overview
We are seeking an organized and proactive Administrative Assistant to provide comprehensive support to several members of our executive team. The successful candidate will play a pivotal role in ensuring the smooth operation of daily activities, managing sensitive information and contacts with discretion, and contributing to the overall efficiency and success of the executive team. This is an opportunity to thrive in a fast-paced, high-growth, and dynamic environment where initiative and problem-solving skills are highly valued.
What you'll do

• Proactively manage calendars, scheduling meetings, resolving conflicts, and anticipating needs to maintain optimal efficiency.
• Maintain a professional and responsive demeanor while interacting with colleagues both inside and outside the company.
• Handle sensitive information with the highest level of confidentiality and discretion.
• Assist in the preparation of agendas, correspondence, presentations, and meeting materials.
• Coordinate travel arrangements and manage expense submissions in a timely and organized manner.
• Provide support for department events, including coordinating logistics, managing RSVPs, and assisting with on-site coordination as needed.
• Assist in managing and coordinating Quarterly Dining Club experiences for employees to participate in. This includes sending out google form sign ups, making reservations at local restaurants, calendar invites and more!
• Assist in the creation and editing of Google Slide presentations, ensuring a polished and professional appearance.
• Undertake various ad hoc tasks and projects to support the executive team and contribute to the overall success of the organization.

What you'll bring

• Attention to Detail: Impeccable attention to detail and the ability to maintain accuracy in all tasks.
• Communication Skills: Excellent written and verbal communication skills, with the ability to interact effectively with individuals at all levels.
• Initiative: A proactive approach to problem-solving and the ability to take initiative in completing tasks independently.
• Adaptability: Comfortable working in a high-growth and often ambiguous environment, with the flexibility to adapt to changing priorities.
• Proficiency: High proficiency in Microsoft Office and Google Suite applications.
• Personality: Affable and personable, with the ability to build strong relationships and communicate effectively with diverse stakeholders.

Working at CarGurus
We reward our Gurus' curiosity and passion with best-in-class benefits and compensation, including equity for all employees, both when they start and as they continue to grow with us. Our career development and corporate giving programs, as well as our employee resource groups (ERGs) and communities, help people build connections while making an impact in personally meaningful ways. A flexible hybrid model and robust time off policies encourage work-life balance and individual well-being. Thoughtful perks like daily free lunch, a new car discount, meditation and fitness apps, commuting cost coverage, and more help our people create space for what matters most in their personal and professional lives.
We welcome all
CarGurus strives to be a place to which people can bring the ultimate expression of themselves and their potential-starting with our hiring process. We do not discriminate based on race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, or sexual orientation. We foster an inclusive environment that values people for their skills, experiences, and unique perspectives. That's why we hope you'll apply even if you don't check every box listed in the job description. We also encourage you to tell your recruiter if you require accommodations to participate in our hiring process due to a disability so we can provide the appropriate support. We want to know what only you can bring to CarGurus. #LI-Hybrid