Provides administrative support to Association Managers by handling homeowner, tenant, board, and vendor communications; answering questions; covering reception and switchboard duties; preparing reports, letters, and memos; distributing information; and maintaining records and procedures.
Job Summary & Responsibilities
Associa is currently looking for an Administrative Assistant to join our team in Dedham, MA As an Administrative Assistant, you will work closely with our clients and vendors, and partner with other Associa departments. To be successful in this role you will need great customer service skills and the ability to work on multiple projects.
What do we offer?
Associa offers a competitive benefits package to our full-time employees including medical, dental, and vision insurance, 401k, disability insurance, and support with wellness and development initiatives and more. We have been designated Great Place to Work for six consecutive years and many of our locations are awarded as Best and Brightest.
How will you make an impact?
The Administrative Assistant assists the Association Managers with day-to-day operations in order to maintain communications with the Board of Directors/Trustees, homeowners and vendors. To assist homeowners with questions and requests.
Duties include but are not limited to:
- Answer Owner/Tenant questions and requests using the rules and regulations of
the Association. - Assist the receptionist by answering incoming calls and covering the switchboard
during vacations, time off, etc. - Produce Reports, Letters, general Memos, etc. for Association Managers.
- Send out necessary information to the Board of Directors/Trustees and owners.
- Skills in organizing resources and establishing priorities.
- Strong interpersonal and communication skills and the ability to work effectively
with little supervision. - Ability to communicate effectively, both orally and in writing.
- Ability to develop and maintain record keeping systems and procedures.
- Skill in the use of computers, preferably with a PC, Windows-based operating
environment
Similar Jobs
Professional Services
Provides high-level administrative support to senior executives, leadership, managers, and clients. Responsibilities include calendar and meeting coordination, phone and correspondence management, domestic and international travel arrangements, expense reporting, invoice processing, onboarding support, office supply management, document preparation, and confidential information handling. The role is fully onsite in Boston for approximately six months, with potential extension.
Top Skills:
ExcelMicrosoft OutlookMicrosoft PowerpointMicrosoft Word
Healthtech
Provides administrative support for outpatient specialty clinics, including insurance verification, prior authorizations, referrals, medical records, patient registration, appointment and surgery scheduling, physician support, billing, and correspondence. Requires patient confidentiality, accurate documentation, customer service, and coordination with physicians, hospital staff, patients, insurers, and external organizations.
Top Skills:
AccessCccCptElectronic Medical RecordsExcelIcd-10MS OfficeOmrOutlookPowerPointWord
Kids + Family • Social Impact
Provides part-time administrative, operational, and logistical support for nonprofit programs and daily operations. Duties include office coordination, meeting and training logistics, grant and financial administration, database and website maintenance, donor and constituent tracking, communications support, reporting, recordkeeping, and support for outreach, fundraising, helpline, and public education initiatives.
Top Skills:
Crm DatabasesDonor Management SystemsExcelMicrosoft Office 365Online Registration SystemsOutlookPowerPointSurvey PlatformsTeamsVirtual Meeting TechnologyWebsite Content Management SystemsWord
What you need to know about the Boston Tech Scene
Boston is a powerhouse for technology innovation thanks to world-class research universities like MIT and Harvard and a robust pipeline of venture capital investment. Host to the first telephone call and one of the first general-purpose computers ever put into use, Boston is now a hub for biotechnology, robotics and artificial intelligence — though it’s also home to several B2B software giants. So it’s no surprise that the city consistently ranks among the greatest startup ecosystems in the world.
Key Facts About Boston Tech
- Number of Tech Workers: 269,000; 9.4% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Thermo Fisher Scientific, Toast, Klaviyo, HubSpot, DraftKings
- Key Industries: Artificial intelligence, biotechnology, robotics, software, aerospace
- Funding Landscape: $15.7 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Summit Partners, Volition Capital, Bain Capital Ventures, MassVentures, Highland Capital Partners
- Research Centers and Universities: MIT, Harvard University, Boston College, Tufts University, Boston University, Northeastern University, Smithsonian Astrophysical Observatory, National Bureau of Economic Research, Broad Institute, Lowell Center for Space Science & Technology, National Emerging Infectious Diseases Laboratories
