Administrative Assistant III (Global Sourcing & Procurement)

At TJX Companies, every day brings new opportunities for growth, exploration, and achievement. You’ll be part of our vibrant team that embraces diversity, fosters collaboration, and prioritizes your development. Whether you’re working in our four global Home Offices, Distribution Centers or Retail Stores—TJ Maxx, Marshalls, Homegoods, Homesense, Sierra, Winners, and TK Maxx, you’ll find abundant opportunities to learn, thrive, and make an impact. Come join our TJX family—a Fortune 100 company and the world’s leading off-price retailer. 

Job Description:

Administrative Assistant III

Hybrid: 2 days week in Home Office Marlborough, MA

The Opportunity: Support top executives and grow your career at a Fortune 100 company

We are seeking a highly organized, proactive Administrative Assistant III to support three Vice Presidents within our Global Sourcing and Procurement Teams. This role offers a unique opportunity to partner closely with senior leaders, providing advanced administrative and operational support in a fast-paced, highly collaborative environment. The ideal candidate brings a strong understanding of corporate policies and procedures, exercises sound judgment, and consistently anticipates needs with a high degree of professionalism, discretion, and confidentiality.

Key responsibilities include managing complex calendars, coordinating strategic initiatives, and ensuring seamless office and team operations, including planning offsites and leadership summits. This hybrid role, based in Marlborough, MA, requires alignment with in-office team days and regular interaction with internal and external stakeholders, where strong communication skills, tact, and diplomacy are essential.

This is a great opportunity to be part of an inclusive, high-performing team that supports our TJX family of brands—TJ Maxx, Marshalls, HomeGoods, Homesense, and Sierra—as well as our Corporate Headquarters and Buying Offices.

Core Responsibilities:

• Manage complex, dynamic calendars for senior leaders, ensuring alignment, prioritization, and efficiency
• Serve as a trusted point of contact, handling sensitive and confidential information with discretion and professionalism
• Coordinate domestic and international travel, including detailed itineraries and expense processing
• Plan, coordinate, and execute meetings and events (e.g., leadership meetings, offsites, all-hands, training sessions), including logistics, materials, and follow-up
• Partner with HR and Talent teams to support program execution, initiatives, and key processes, ensuring timely and consistent delivery
• Communicate critical updates across teams and departments to drive alignment and informed decision-making
• Build strong cross-functional relationships and engage appropriate stakeholders to resolve issues effectively
• Prepare, manage, and distribute reports, presentations, documents, and spreadsheets with a high degree of accuracy
• Maintain organized filing systems, records, and collaboration tools (e.g., SharePoint, Teams)
• Leverage systems such as Workday and ServiceNow to support reporting, processes, and team operations
• Analyze and improve administrative and operational processes, recommending and implementing enhancements
• Oversee administrative projects, departmental budgets, payroll/timekeeping, and ongoing operations
• Support department initiatives including team-building, employee engagement efforts, and events
• Act as a collaborative partner to the administrative team, providing backup support and coordination across peers
• Perform additional duties and special projects to support leadership and business priorities

Who We’re Looking For: You

• 5+ years of executive administrative experience supporting senior leaders in a fast-paced corporate environment
• Proven expertise managing complex, high-volume calendars across multiple time zones, with strong prioritization and decision-making skills
• Demonstrated experience coordinating domestic and international travel, meetings, and expense management
• Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word)
• Exceptional written and verbal communication skills, with the ability to engage professionally at all levels of the organization
• Strong relationship-building skills and the ability to collaborate across teams, including senior leaders and administrative peers
• Highly organized with exceptional attention to detail; able to manage multiple priorities and adapt in a dynamic environment
• Sound judgment and ability to maintain strict confidentiality with sensitive information
• Proactive, resourceful, and solutions-oriented, with the ability to anticipate needs and work independently
• Experience supporting budgets, tracking expenses, and partnering with Finance is a plus
• Familiarity with organizational change and the ability to operate effectively in evolving environments
• Experience working across global teams and within a matrixed organization

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