Administrative Assistant I

At ZOLL, we're passionate about improving patient outcomes and helping save lives. We provide innovative technologies that make a meaningful difference in people's lives. Our medical devices, software and related services are used worldwide to diagnose and treat patients suffering from serious cardiopulmonary and respiratory conditions.
The Acute Care Technology division of ZOLL Medical Corporation develops and delivers innovative lifesaving products and software solutions to EMS, hospital, public safety, and military customers globally. Products include AEDs, trauma kits, ventilators, temperature management solutions, and more. Our dedicated employees take pride in their commitment to improving patient outcomes while delivering world-class customer service.
At ZOLL, you won't just have a job. You'll have a career—and a purpose.
Join our team. It's a great time to be a part of ZOLL!
Job Summary
The Administrative Assistant provides essential support to the Quality and Service Departments with a strong focus on purchase orders and financial tracking. They will also assist the Service and Quality Departments with day-to-day responsibilities.
Essential Functions

• Provide administrative support to the Service, Quality and Regulatory Affairs departments
• Creating purchase order requests and ensuring accuracy
• Submit invoices to Accounts Payable for payment
• Monitor and track PO balances
• Plan and schedule ongoing certifications, educational workshops, and trainings
• Coordinate department lunches, functions and team building events
• Support QA Compliance department with all audits
• Maintain and order office supplies
• Establish good rapport with outside vendors
• Perform ad hoc administrative projects as needed

Required/Preferred Education and Experience

• High School Diploma
• Associate's Degree preferred
• 1-3 years

Knowledge, Skills and Abilities

• Proven experience as an Administrative Assistant or in a similar role
• Proficiency in MS Office (MS Excel, MS Word, and MS PowerPoint)
• Proficiency with Teams
• Excellent time management skills and the ability to prioritize work
• Strong organizational skills with attention to detail
• Excellent written and verbal communication skills
• Ability to work independently and as part of a team

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Standing - Occasionally
• Walking - Occasionally
• Sitting - Constantly
• Talking - Occasionally
• Hearing - Occasionally
• Repetitive Motions - Frequently

ZOLL is a fast-growing company that operates in more than 140 countries around the world. Our employees are inspired by a commitment to make a difference in patients' lives, and our culture values innovation, self-motivation and an entrepreneurial spirit. Join us in our efforts to improve outcomes for underserved patients suffering from critical cardiopulmonary conditions and help save more lives.

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The hourly pay rate for this position is:

Factors which may affect this rate include shift, geography, skills, education, experience, and other qualifications of the successful candidate. Details of ZOLL's comprehensive benefits plans can be found at www.zollbenefits.com.

Applications will be accepted on an ongoing basis until this position is filled. For fully remote positions, compensation will comply with all applicable federal, state, and local wage laws, including minimum wage requirements, based on the employee’s primary work location.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, disability, or status as a protected veteran.

ADA: The employer will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.