Manages accounts receivable, invoicing, collections, payment processing, reconciliations, and customer billing for construction projects. Handles progress billing, change orders, retainage, lien waivers, payment applications, job cost tracking, financial reporting, and month-end support. Collaborates with project managers, customers, and accounting teams to resolve discrepancies, maintain accurate records, and improve cash flow. Requires strong QuickBooks, Excel, construction accounting, communication, and organizational skills.
We are seeking a detail-oriented Accounts Receivable Specialist with construction industry experience and strong proficiency in QuickBooks. This role is responsible for managing invoicing, collections, payment processing, account reconciliations, and customer billing activities while maintaining accurate financial records and supporting timely cash flow.
The ideal candidate will have experience with construction contracts, progress billing, change orders, retainage, lien waivers, and project-related accounting processes.
Key ResponsibilitiesAccounts Receivable & Billing- Generate and distribute customer invoices accurately and on schedule.
- Process progress billings, time-and-material billings, and project-related invoices.
- Monitor accounts receivable aging reports and follow up on outstanding balances.
- Post customer payments, credit memos, and payment adjustments.
- Reconcile customer accounts and resolve billing discrepancies.
- Maintain accurate billing records and supporting documentation.
- Partner with Project Managers to ensure accurate billing of completed work.
- Track contract values, change orders, retainage, and payment applications.
- Assist with AIA billing, lien waivers, and project closeout documentation.
- Support job cost tracking and project financial reporting.
- Maintain accurate project records and contract documentation.
- Contact customers regarding past-due invoices and payment status.
- Research and resolve payment issues and invoice disputes.
- Build positive customer relationships to support timely collections.
- Prepare collection reports and provide updates to management.
- Reconcile accounts receivable balances and customer accounts.
- Assist with month-end closing activities.
- Maintain accurate records within QuickBooks and related accounting systems.
- Prepare reports related to cash receipts, aging, and outstanding balances.
- Maintain electronic and hard-copy financial records.
- Assist with audits and document requests.
- Collaborate with Accounts Payable and Payroll teams as needed.
- Support process improvements that increase efficiency and accuracy.
- 3+ years of Accounts Receivable experience.
- Minimum 2 years of construction accounting experience.
- Strong proficiency with QuickBooks.
- Experience with customer invoicing, collections, account reconciliation, and payment applications.
- Excellent attention to detail and organizational skills.
- Strong written and verbal communication skills.
- Intermediate proficiency in Microsoft Excel.
- Experience with AIA billing and progress billing.
- Knowledge of retainage, change orders, and lien waivers.
- Experience with construction management software such as Procore, Sage, or similar platforms.
- Associate’s or Bachelor’s degree in Accounting, Finance, or a related field.
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