Processes and verifies invoices, expense reports, payments, vendor reconciliations, and account coding. Maintains expense spreadsheets, ensures audit compliance, resolves payment issues, supports early-payment discounts, reports monthly operational statistics, and advises departments on invoice procedures. Requires accuracy, confidentiality, judgment, and initiative in improving accounts payable controls and processes.
Job Functions:
- Promotes and fosters a safe and secure operating environment.
- Applies standard concepts, practices, and procedures within accounts payable function adapting to changes in guidelines and applies exceptions when authorized.
- Verifies, researches problems, and ensures timely and authorized payment of invoices and payment requests, including invoices that need immediate processing and approval.
- Codes invoices and maintains spreadsheets to monitor expenses according to the corporate chart of accounts, special instructions, or circumstances.
- Collaborates with other departments to take advantage of early payment discounts and to avoid late payment penalties and processing daily payments.
- Processes expense reports through analysis of information, validates input, approval flow and audit compliance.
- Analyzes vendor account reconciliations, research and resolves any outstanding issues.
- Partners with vendors, stations, employees, and other departments, on accounts payable issues, documenting procedures for non-routine vendors and processes.
- Gathers and reports statistical information monthly relating to landings, passengers, freight, and mail.
- Advises and trains departments on invoice and expense report coding, approval requirements and procedures as needed.
Required Competencies:
- High degree of professionalism and ability to keep sensitive information confidential.
- Judgment and initiative necessary to determine priorities to meet various deadlines and accuracy of invoices. Must suggest/implement new policies and procedures to improve internal control and efficiency of banking and Accounts Payable systems.
Education & Experience:
Required:
- One year experience in bookkeeping or accounting.
- Ability to perform a volume of numerical detailed work with a high degree of accuracy.
- NetSuite experience is highly desired
- Proficiency in Microsoft Word and Excel
Preferred:
- Associate degree in accounting or equivalent experience
- Problem solving
- Analytical Ability
- Interpersonal Skills
- Communication Skills
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Similar Jobs
Healthtech • Professional Services • Telehealth
Process high-volume accounts payable transactions, review and route invoices, prepare vendor payments, manage corporate credit card activity, research payment issues, and support financial close, audits, tax form filing, reporting, and process improvement initiatives.
Top Skills:
Electronic Payment SystemsInvoice Automation SystemsInvoice Capture Systems
Artificial Intelligence • HR Tech • Information Technology • Software • Business Intelligence
Leads go-to-market readiness for new SaaS products and services, designing scalable customer lifecycle workflows across quoting, provisioning, implementation, support, and renewal. Develops sales and delivery assets, manages cross-functional launch plans and risks, aligns stakeholders across Product, Sales, Services, Legal, Finance, and Operations, and translates field and customer insights into product strategy recommendations.
Top Skills:
Enterprise SaasGainsightHighspotSalesforce
Artificial Intelligence • HR Tech • Information Technology • Software • Business Intelligence
Own go-to-market readiness and customer journey operations across the enterprise SaaS lifecycle. Design scalable workflows spanning sales quoting, provisioning, implementation, support, renewal, and expansion. Lead cross-functional programs, create field enablement assets such as SOW templates and delivery playbooks, establish launch governance, and translate field feedback into product roadmap improvements. The role requires influencing Product, Sales, Services, Customer Success, and Operations leaders without direct authority.
Top Skills:
GainsightHighspotSalesforce
What you need to know about the Boston Tech Scene
Boston is a powerhouse for technology innovation thanks to world-class research universities like MIT and Harvard and a robust pipeline of venture capital investment. Host to the first telephone call and one of the first general-purpose computers ever put into use, Boston is now a hub for biotechnology, robotics and artificial intelligence — though it’s also home to several B2B software giants. So it’s no surprise that the city consistently ranks among the greatest startup ecosystems in the world.
Key Facts About Boston Tech
- Number of Tech Workers: 269,000; 9.4% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Thermo Fisher Scientific, Toast, Klaviyo, HubSpot, DraftKings
- Key Industries: Artificial intelligence, biotechnology, robotics, software, aerospace
- Funding Landscape: $15.7 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Summit Partners, Volition Capital, Bain Capital Ventures, MassVentures, Highland Capital Partners
- Research Centers and Universities: MIT, Harvard University, Boston College, Tufts University, Boston University, Northeastern University, Smithsonian Astrophysical Observatory, National Bureau of Economic Research, Broad Institute, Lowell Center for Space Science & Technology, National Emerging Infectious Diseases Laboratories
