Accounting Operations Specialist

ACCOUNTING OPERATIONS SPECIALIST

About InsideTracker

Located in Cambridge, MA and founded in 2009 by top scientists from Harvard, MIT, and Tufts, in the fields of aging, genetics, and biology, InsideTracker is a personal health analysis and data driven wellness platform designed to provide insights and recommendations that help people live healthier longer. InsideTracker combines data from blood, DNA and wearable devices to create a personalized health dashboard. We analyze your biological data to provide a clear picture of what's going on inside your body and provide science-backed recommendations so you can take control of your health.

We are a passionate and ambitious team in a period of rapid growth; all driven by our goal of providing a best-in-class wellness solution to transform how we live healthier and longer. InsideTracker has helped over 100,000 people live healthier longer with 90% of them making meaningful changes to their lifestyle based on the company’s personalized recommendations and actionable insights.

About the Role

Join InsideTracker’s finance team as an Accounting Operations Specialist, where you’ll drive the backbone of our accounting operations. You will own day-to-day AP/AR processing, payroll booking, and vendor/customer management while partnering with cross-functional teams to streamline month-end close and ad-hoc projects. This role offers the chance to build scalable processes, implement automation, and make a measurable impact at our fast-growing organization.

Key Responsibilities

• Own full-cycle AP process: code and process vendor invoices, manage approvals, and execute payments
• Manage AR: generate and send customer invoices, post cash receipts, and resolve billing issues
• Post payroll journal entries, reconcile benefits and withholdings, and support payroll administrative tasks
• Maintain vendor and customer relationships; onboard new accounts, collect W-9s, and resolve inquiries
• Support month-end close activities: prepare journal entries, perform account reconciliations, and update close workpapers
• Coordinate compliance tasks: prepare and file 1099s, assist with sales/use tax filings, and support external audits
• Identify and implement process improvements, document SOPs
• Collaborate with cross-functional teams and external auditors to resolve issues

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field
• CPA or CPA candidate preferred
• 2-5 years of hands-on experience in AP, AR, payroll posting, and vendor/customer management
• Proficiency with Quickbooks Online (or related ERP) and payment management platforms such as Bill.com, Stripe, Shopify
• Strong Excel skills (VLOOKUP, pivot tables, data analysis)
• Solid understanding of US GAAP, ASC 606 revenue recognition basics, and internal controls
• Excellent communication and problem solving skills
• Ability to adapt to fast pace startup environment

To be considered for this Accounting Operations Specialist, please provide thoughtful responses to the questions below. Incomplete responses may delay or disqualify your application.

1. Describe a time you identified and implemented an improvement in an AP or AR process. What prompted you to act, what steps did you take, and what was the measurable impact?
2. Share an example of when you managed multiple project priorities under a tight deadline.
3. Tell us about a cross-functional project where you partnered with non-finance teams to resolve an accounting or reconciliation issue. How did you build alignment and drive the outcome?

Additional Details

Reports to:    Controller

Location: Cambridge, MA – hybrid (ideally based in Boston area; remote considered)

Hours:            Full time

Salary Range: $65-75K + comprehensive benefits and equity

Candidates must be authorized to work in the U.S. without sponsorship

What We Offer

● Competitive salary and performance-based incentives.

● Comprehensive benefits package, including healthcare, retirement plans, wellness plans, etc.

● Opportunities for professional growth and development.

● A dynamic and inclusive work environment.