Process and review accounts payable invoices, enter and finalize approvals in TS, manage vendor correspondence and statements, prepare AP check requests, handle credit card receipts/payments, support vendor setup/W-9 collection, assist with check runs, and perform other duties assigned by the AP Supervisor.
Employment Type: Full-Time
FSLA: Hourly/Non-Exempt
Division: Finance
Department: Accounts Payable
Reports to: Accounts Payable Supervisor
Supervisory Duties: No
Salary Range: $58,000 - $65,000
The Accounting Assistant reports to the AP Supervisor and provides comprehensive support to the Accounts Payable Department across a variety of functions.
Responsibilities / Essential Functions
- Review and process overhead invoices
- Enter invoices in TS for approval
- Complete final review in TS following manager approval
- Manage vendor correspondence and inquiries
- Review and reconcile vendor statements
- Prepare AP check requests
- Process credit card receipts and payments
- Assist with AP check runs
- Support vendor setup and collection of W-9s
- Process credit applications
- Perform other duties as assigned by the manager
Key Skills
- Strong attention to detail and organizational skills
- Ability to manage multiple tasks and meet deadlines in a fast-paced environment
- Excellent communication and interpersonal skills
Required Experience
- Bachelor’s degree in accounting or related field.
- Proficient in Microsoft Office
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What you need to know about the Boston Tech Scene
Boston is a powerhouse for technology innovation thanks to world-class research universities like MIT and Harvard and a robust pipeline of venture capital investment. Host to the first telephone call and one of the first general-purpose computers ever put into use, Boston is now a hub for biotechnology, robotics and artificial intelligence — though it’s also home to several B2B software giants. So it’s no surprise that the city consistently ranks among the greatest startup ecosystems in the world.
Key Facts About Boston Tech
- Number of Tech Workers: 269,000; 9.4% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Thermo Fisher Scientific, Toast, Klaviyo, HubSpot, DraftKings
- Key Industries: Artificial intelligence, biotechnology, robotics, software, aerospace
- Funding Landscape: $15.7 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Summit Partners, Volition Capital, Bain Capital Ventures, MassVentures, Highland Capital Partners
- Research Centers and Universities: MIT, Harvard University, Boston College, Tufts University, Boston University, Northeastern University, Smithsonian Astrophysical Observatory, National Bureau of Economic Research, Broad Institute, Lowell Center for Space Science & Technology, National Emerging Infectious Diseases Laboratories
