T32 Training Grant Coordinator

Site: The Brigham and Women's Hospital, Inc.

 

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

 

 

Job Summary

Responsible for coordinating program activities and providing administrative support, ensuring operational efficiency and alignment with organizational goals. Facilitates communication across departments, monitors program timelines, and supports project implementation to enhance program effectiveness. Contributes to reporting and data analysis to assess program impact and support strategic improvements.
Essential Functions
-Assist in the day-to-day administrative tasks related to program management.
-Maintain accurate and organized program documentation, including project plans, reports, and correspondence.
-Assist in the planning and execution of events related to hospital programs, such as workshops, training sessions, and community outreach activities.
-Enter and manage program-related data, ensuring accuracy and completeness.
-Communicate with program participants and stakeholders, providing information, collecting feedback, and addressing inquiries.
-Provides assistance with the program's financial operations.
-Coordinates T32 trainee recruitment (including navigating logistics of candidate presentations), reappointment and terminations on a rolling basis; Serves as an information resource for trainees, subcommittee leads, preceptors and training program director; Develops and disseminates programmatic recruitment materials.
-Prepares and disseminates T32 offer/decline letters; Prepares and submits appointment materials through NIH’s web-based portal, x-Train (including 2271s, payback agreements and termination notices).
-Works collaboratively with Research Management, both at Partners and external institutions, to prepare and execute billing agreements or non-BWH trainees.
-Organizes advisory and subcommittee meetings.
-Manages the day-to-day administrative needs of the clinical fellowship program. Provides both administrative supervision and support to fellows.
-Manages and coordinates the interview process for candidates, identifying interview dates, contacting applicants.

 

Education
High School Diploma or Equivalent required and Associate's Degree Related Field of Study preferred
Can this role accept experience in lieu of a degree?
No
Licenses and Credentials
Experience
Administrative or program support experience. 0-1 year required
Knowledge, Skills and Abilities
- Ability to prioritize, delegate, and manage multiple projects and responsibilities simultaneously.
- Basic financial/accounting skills.
- Strong oral and written communication skills.

 

 

Hybrid

 

221 Longwood Avenue

 

40

 

Regular

 

Day (United States of America)

Pay Range

$19.42 - $27.74/Hourly

Grade

3
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.
The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

 

Mass General Brigham Competency Framework