Supervisor Financial Planning and Budgeting

POSITION SUMMARY:

Under the general supervision of the Director of Financial Planning and Budgeting, this position is responsible for the day-to-day supervision of the Senior Financial Analysts. Supports the Financial Planning & Budgeting operations of Boston University Medical Group (BUMG) and its consolidating entities. Responsible for management reporting, assist in the completion of the annual operating budget, and complete the funds flow reconciliations between affiliates. This position will work with other department finance and accounting staff and internal/external customers. Follows established policies and procedures to maintain integrity of the budget and financial reporting system.

Position: Supervisor Financial Planning and Budgeting        

Department: Corporate Finance

Schedule: Full Time

ESSENTIAL RESPONSIBILITIES / DUTIES:

Budget & Month End

• Responsible for the continued maintenance of the budget software, creations and distribution of clinical department salary, volume and FTE budgets, quality control of the budget data and oversight of system import of clinical data

• Assists departments in the development of their operating budgets, includes aggregating and analyzing the data and creating presentations for Senior Management

• Manages the calculation, tracking and reconciliation of funds flow between Boston University Medical Group and Boston Medical Center

• Ensure that monthly financial review slides are sent by the Senior Financial Analysts to each department in accordance with close deadlines and meeting schedules

• Manages the team’s adherence to the month-end close calendar. Monitors the deadlines per the calendar, works with relevant parties to resolve issues, and raises problems to the Accounting Supervisor

• Supervises the Senior Financial Analyst’s preparation, calculation, and monitoring of revenue metrics for Net Patient Service Revenue for each BUMG practice, including reserve calculations

• Coordinates the preparation of the monthly senior management reporting package according to the month end close calendar, including all financial schedules relating to volume, rate, and CARE+

• Manages the coordination of the monthly cFTE updates requested by the clinical departments and in accordance with the accounting closing schedule. Review reported data for accuracy and audit cFTE values and variances to ensure adherence of process by the departments

Compensation & Position Control

• Reviews Proformas submitted by departments to hire clinical staff. Includes a 3-year provider P&L and coordination with Hospital Finance for system financial impacts. Ensures all information is accurate prior to submission to Strategic Hiring Committee

• Present assigned Proformas at the Strategic Hiring Committee

• Manages and administers position control for the physician group including BU and Workday

• Responsible for monitoring the BU payroll file, posting to the general ledger, fringe calculation and ensure compliance with the BU/BUMG common paymaster agreement. Train and monitor staff on approving salary changes in BU payroll system (SAP)

• Responsible for the maintenance of all labor reporting for BUMG corporate and departments in BUMG general ledger system

• Manages the annual physician compensation reporting, gender equity and fair market value analysis

Management/Other

• Builds a high performing, engaged team through effective recruiting, onboarding and training. Responsible for performance development and management of direct reports

• Creates and supports a productive and professional work environment

• Supports the Director of Financial Planning and Budgeting in responding to department and senior management inquiries

• Recommends and implements process improvements to ensure that financial reporting addresses the needs of key users, including practices, BUMG Corporate management and BMC management

• Maintain department procedures and manuals as necessary and communicate to appropriate individuals or departments

• Communicate with the Director of Finance Planning and Budgeting and Senior Director of Finance regarding areas of exposure or risk within the Financial Planning and Budgeting areas

• Possesses healthcare finance knowledge and demonstrate success in applying skills in a highly complex environment, particularly as it pertains to problem identification and resolution

• Prioritize multiple projects at varying degrees of complexity and due dates

• Perform other duties as required.

• Must adhere to all of BMC’s RESPECT behavioral standards

(The above statements in this job description are intended to depict the general nature and level of work assigned to the employee(s) in this job. The above is not intended to represent an exhaustive list of accountable duties and responsibilities required).

JOB REQUIREMENTS

EDUCATION:

• BA/BS in Accounting or Finance is required.

• A Master’s degree or a CPA is preferred.

CERTIFICATES, LICENSES, REGISTRATIONS REQUIRED:

• None

EXPERIENCE:

• A minimum of 5 years of professional experience with 1-2 years in a supervisory role required.

• Healthcare experience preferred.

KNOWLEDGE, SKILLS & ABILITIES (KSAs):

• Strong interpersonal and communication skills (written and verbal).

• Strong analytical skills; Advanced skills in Microsoft Office, with a focus on Excel.

• Ability to analyze large volume of financial and operational data and draw meaningful conclusions. 

• Proven ability to successfully build relationships and focus on client service.

• Must have superior communication skills and the ability to coach and develop a diverse team.

• Proven time-management abilities, multitasking with effective priority definition, and demonstrated flexibility with a focus on meeting deadlines.

• Demonstrated ability to own processes, identify issues and opportunities for improvement, and implement such improvements

Equal Opportunity Employer/Disabled/Veterans