The Staff Accountant will manage grant administration, payroll processes, and assist with audits while ensuring compliance with regulations. A strong focus on detail and collaboration is necessary.
This is a remote position.
The National Kidney Foundation of Michigan (NKFM) has partnered with Mondo Unlimited to recruit its next Staff Accountant. NKFM is a dynamic organization dedicated to improving the lives of those affected by kidney disease. We value collaboration, professionalism, and a strong commitment to our mission.
About the Role
The National Kidney Foundation of Michigan is seeking a detail-oriented and mission-driven Staff Accountant to join our finance team. Reporting to the Vice President of Finance, this role plays a critical part in supporting grant administration, payroll processes, and overall accounting operations. This position offers the opportunity to contribute to a meaningful mission while working in a collaborative, values-driven environment. The ideal candidate thrives in a fast-paced setting, demonstrates strong analytical skills, and is committed to accuracy, integrity, and continuous improvement.
Key Responsibilities
Grant Administration
- Manage grant billing processes (online, email, and invoicing) accurately and on time
- Prepare monthly, quarterly, annual, and final grant reports and budgets
- Interpret and ensure compliance with federal, state, and foundation grant requirements
- Monitor grant balances and communicate with program managers on projected expenditures
- Record journal entries and ensure proper general ledger and program coding
- Track and follow up on grant receivables
- Review wage allocations and grant-related budgets for accuracy
- Prepare and amend grant budgets, including annual organizational grant budgets
- Lead bi-weekly staff allocation meetings
- Review expense reports and accounts payable coding
Payroll Administration
- Support staff with payroll system access and coding issues
- Prepare and manage staff allocations and schedules
- Review timecards, approvals, and total hours; send reminders as needed
- Maintain payroll schedules, including holidays and system setup
- Ensure accuracy of labor distribution codes
- Manage employee status updates in the payroll system (e.g., supervisors, leave status)
- Process timecard adjustments, including FMLA-related updates
- Prepare payroll adjustments each pay period
Audit & Compliance
- Assist with preparation for the annual Single Audit
- Reconcile grant activity and ensure compliance
- Complete CFDA reporting requirements
- Respond to auditor inquiries and documentation requests
Additional Responsibilities
- Foster positive working relationships with staff, volunteers, and stakeholders
- Contribute to team problem-solving and continuous improvement efforts
- Maintain professionalism, confidentiality, and integrity in all work
- Prioritize multiple projects and meet deadlines with accuracy and efficiency
- Support team members and promote best practices within the department
Qualifications
- Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience)
- Minimum of 3 years of relevant accounting experience with demonstrated success in grant billing
- Strong proficiency in Microsoft Excel and working knowledge of MS Office and Outlook
- Experience with accounting systems and databases
- Excellent organizational, communication, and problem-solving skills
- Ability to work independently and collaboratively in a team environment
Working Conditions
- Hybrid work environment (combination of remote and in-office work)
- Occasional attendance at off-site meetings required
- Standard 40-hour workweek, with occasional evenings or weekends as needed
- Light physical activity (sitting, standing, bending, lifting lightweight materials)
Benefits
NKFM offers a comprehensive benefits package, including:
- Health, Dental, and Vision Insurance
- AD&D Insurance
- Mileage Reimbursement
- 403(b) Retirement Plan with an employer paid annual retirement contribution of 6% of the employee’s salary after 1 year of service
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